Medical Assistant/Scribe
Here at Light E.N.T., we are a growing medical office specializing in Otolaryngology (Ear, Nose & Throat). We are seeking to hire Medical Assistant/Scribe to join our existing top-notch team. If you're a hard-working team player, Light E.N.T. is a perfect place to work and grow. This is a great position for those planning on taking a gap year for NP/PA/MD school and gain valuable experience. Apply today!
Currently accepting Full -Time candidates only
Monday - Friday hours varies between 7:45am-5:30pm (32-40 hr week)
No experience necessary, will train the right person.
Strong interest in healthcare/medical field is preferred but not necessary.
Must be professional, mature, eager to learn and able to follow directions.
Locations: East Boynton Beach, FL and West Boynton Beach, FL (travel is necessary between both locations)
Job Type: Full-time
Salary: $16.00 - $18.00 per hour
Currently only accepting applicants who are residing near Boynton Beach, FL or surrounding area. Please do not apply if you have not confirmed relocation.
All candidates are required to complete and pass a drug & alcohol, nicotine, background clearance.
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We are one of the largest private practice otolaryngology groups in the country. We offer comprehensive general and subspecialty ENT medical and surgical care, Audiology, Allergy, Sleep and Facial Cosmetic services within the convenience of one medical group. We have seen tremendous growth over the last 12 years and currently have 101 physicians and growing with over 60 locations all over Florida. Our growth and the superior level of care we provide for our patients is a direct reflection of our employees, who make the difference, through understanding teamwork is key and quality is essential.
II. JOB SUMMARY: (highest level purpose of the role)
A medical assistant/scribe is responsible for the delivery of exceptional patient care that promotes the safety and well-being of all patients.
Essential Functions, Key Tasks, & Responsibilities:
- Perform general patient care by following established standards and procedures.
- Have a general understanding of the medical terminology, especially ENT related, medical abbreviations, medication and commonly used instruments.
- Accompany physician(s) in examination room to transcribe history and medical exam and document accurately the physician’s encounter with the patient and others present.
- Set up all treatment rooms in accordance with physicians’ needs and preference.
- Assist with physician’s schedule to assure appropriate flow of patients to treatment rooms and communicate any scheduling delays to front office staff.
- Obtain and record in EHR including but not limited to vital signs, blood pressure, temperature, pulse, height, weight, drug allergies, current medication and chief complaint.
- Update medications, allergies and medical surgical, family and social history at every encounter and ensure all test results are available in the patient’s medical record.
- Review patient information from the patient portal and accurately transfer it to EHR as recommended by office protocol.
- Manage orders and results log in EHR weekly and ensure all outstanding items are reconciled.
- Clean and sterilize instruments according to OSHA Guidelines and aseptic procedures and assure that all instruments are sanitized, rooms are stocked, organized, and set up at the end of day for the next day.
- Perform triage as necessary, document patient plan of care, test and examination results in the medical record as directed by provider and comply with physician practice protocols.
- Ensure medications are e-prescribed in accordance to physician(s) preferences.
- Review charts at the end of patient encounters, verifying accuracy before physicians sign off on chart note. Identify any discrepancies and/or missing information.
- Assure the autoclave is cleaned daily, weekly, and monthly, spore testing is conducted weekly and logged in accordance with OSHA guidelines.
- Sterilize and handle flexible and rigid scopes and instruments in accordance with manufacturer’s and ENTAAF requirements.
- Properly dispose of biomedical waste and hazardous material to include but not limited to sharp instruments.
- Notify Lead MA/Office Manager of any needed supplies and medications prior to depleting the office’s available stock.
- Maintain current inventory and rotate inventory from oldest to newest.
- Maintain sample medication inventory; discard expired samples and request additional samples from pharmaceutical reps when inventory levels are low. Maintains sample medication log to include the lot number of medication.
- Check voicemails, faxes etc. and accurately document patient /physician messages, throughout the day, and provide responses and return calls based on physician(s) preferences.
- Schedule appointments for patients, diagnostic test, surgery and obtain authorizations, based upon physician(s) orders.
- Report all patient and employee incidents to lead MA/office manager immediately after ensuring patient/employee/self is stable and assist in documentation.
- Assist physician(s) in any other duties as requested based on certification/licensure.
- Adhere to the ENTAAF’s employee’s handbook, policies and procedures.
- Adhere to the Commitment to Coworker’s.
- Perform other duties as assigned.
- May be required to travel based on practice needs.
Required Qualifications: (Education and/or experience)
- CCMA / RMA/ NRMA Active Certification Preferred
- High School Diploma or Equivalent
- 1-2 year’s past clinical experience
- Detail Oriented
- Problem Solving
- Decision Making
- Creative Thinking
- Ability to efficiently and effectively multitask
- Time Management
- Adaptability
- Teamwork
- Interpersonal Skills
- Customer Service
*Maintain current certification and completion of Continuing Education Credits in a timely manner and communicate them to Credentialing Department
Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to speak and listen and spend an extended period at a keyboard or workstation. The employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and\or moves up to 10 pounds. Infrequently they may lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and practice software. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
☐ OSHA Category Non- Clinical: This position performs tasks that involve no exposure to blood, body fluids, or tissues, but employment may require performing unplanned Category I procedures. All ENTAAF employees are offered the opportunity to receive the Hepatitis B vaccination series.
☒ OSHA Categories Clinical: The position performs a task that does involve exposure to blood, body fluids or tissues, and employment does require performing unplanned Category I procedures. All ENTAAF employees are offered the opportunity to receive the Hepatitis B vaccination series.We are one of the largest private practice otolaryngology groups in the country. We offer comprehensive general and subspecialty ENT medical and surgical care, Audiology, Allergy, Sleep and Facial Cosmetic services within the convenience of one medical group. We have seen tremendous growth over the last 12 years and currently have 101 physicians and growing with over 60 locations all over Florida. Our growth and the superior level of care we provide for our patients is a direct reflection of our employees, who make the difference, through understanding teamwork is key and quality is essential.