Administrative Assistant II - Human Resources
Administrative Assistant II - Human Resources
Salary $51,388.32 - $64,176.96 Annually
Location Mason County, WA
Job Type Full-Time
Description
This confidential position performs a wide variety of advanced and complex administrative support to the Human Resources Department. Coordinate functions requiring a comprehensive understanding of the administrative and technical operations of the department and / or of countywide operations.
Essential Functions
(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)
Serve as primary administrative and data support for the lead negotiators. Prepare negotiations materials. Serve as the County’s note taker as it relates to labor relations. Plan, arrange, and coordinate meetings, assemble the necessary components, combine various elements and ensure readiness in advance of activities. Pull and prepare reports from the County financial system. Edit and finalize contracts and economic changes for payroll. Prepare and route HR related resolutions and contracts for Board of County Commissioners action.
Analyze data, summarize, and develop informational summaries and reports for use by the department.
Update and retrieve data from applicable sources; establish, maintain, and update files, records, accounts and other information as needed to support and document functional operations and activities. Conduct research and special studies in needed areas and prepare reports with recommendations.
Assume administrative responsibility for a specific project, identifies resource needs and may develop action plans, may set up plans and procedures for achieving objectives.
Create and update records management system and file index related to HR projects.
Recommend improvements in processes and procedures; assist in coordinating the implementation of solutions.
Perform incidental general office tasks such as monitoring/ordering standard office supplies; collating and assembling documents; attend meetings and take/distribute minutes; scheduling appointments; screening calls/visitors.
Provide a variety of administrative support to members of the department. Demonstrate initiative in performing job functions.
Regular, reliable, and punctual attendance.
Other duties as assigned.
Knowledge of:
- Basic HR principles and functions
- Research projects and methods
- Basic federal, state and local employment laws and regulations
- Public sector organizations
- Public Records Act
Ability to:
- Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues/regulations.
- Research guidelines, laws, and policies.
- Establish and maintain effective working relationships with stakeholders.
- Meet deadlines and multi-task in a fast-paced environment.
- Physical ability to perform the essential functions of the job, with or without reasonable accommodation.
- Effectively and efficiently take notes.
- Operate Microsoft Suite programs at an advanced level.
- Effectively use a personal computer and applicable software to successfully perform the essential functions of the position
- Establish and maintain filing and record keeping systems.
- Analyze, interpret and apply directives, guidelines and laws to policies.
- Maintain a high degree of confidentiality on all matters of sensitive nature.
Skill in:
- Customer service
- Organization
- Attention to detail
Minimum Qualifications
(Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered)
- High School diploma or equivalent
- Two (2) years progressively responsible administrative or Human Resources experience.
- Type 40 WPM
- Valid Washington State driver’s license
Preferred Qualifications:
- Associate's degree
- Two (2) years of applicable experience in a Human Resources discipline
- One (1) year of applicable experience in a government office environment