Administrative Assistant II

The City of Naperville’s Public Works Department is seeking a detail-oriented Administrative Assistant II to provide administrative and clerical support to the Administration and Operations Divisions.  This position works as part of a team of Administrative Assistants supporting all the Divisions of Public Works.  This Administrative Team is vital to our mission of providing outstanding customer service to internal and external customers and to other City departments.

The Administrative Assistant II, under general supervision, provides moderately complex administrative, secretarial, and clerical support.  Among administrative support titles, the Administrative Assistant II distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks.

The full pay range for this position is $22.8820 - $34.9333/hour commensurate with credentials and experience.

Duties

• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Maintains the department head’s calendar and schedules events and activities for division staff, including travel accommodations, training, and interviews.
• Answers and directs phone calls.  Responds to general inquiries.
• Enters, retrieves, and maintains electronic data and files.
• Creates and maintains physical files.
• Performs research and project work of moderate complexity, as assigned.
• Locates and retrieves information from City records, electronic or physical, as requested by customers or staff.
• Performs other related duties as assigned.

Qualifications

Required

• A high school diploma or equivalent.
• One to three years of experience in a comparable capacity.
• A valid State of Illinois Class D driver’s license.

Preferred

• An Associate’s Degree.

Additional Information

The City of Naperville, Illinois is a dynamic community of 150,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.

THE CITY OF NAPERVILLE IS AN E. O. E.

CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.