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Summary

This position works directly for the Headquarters Office of the Directorate of Technical Support located in Arlington, VA. The incumbent serves as an Administrative Support Assistant to management and provides confidential support in the execution of a variety of administrative programs within the organization.


Clarification from the agency

Open to U.S. citizens; and CTAP/ICTAP eligibles within the local commuting area. Also advertised as MS-25-DAL-MSHA-12640713-RAD open to current permanent federal employees with competitive status, Land Management Workforce Flexibility Act eligibles, Military Spouses, OPM Interchange Agreement, other Miscellaneous Authorities, Reinstatement eligibles, and VEOA eligibles; ICTAP/CTAP eligibles in the local commuting area. To be considered for each vacancy, apply to both announcements.

 

Duties

  • Reviews outgoing correspondence and documents for formatting and conformance to program area and Agency standards.
  • Documents circulated for approval/surnaming are presented as complete packages with correct background materials and tracking forms.
  • Establishes meetings for program area leadership with internal and external stakeholders; agendas and attendee lists are accurate and appropriate materials are provided in advance of meetings.
  • Is a purchase card holder for the office. Coordinates procurement activities for property, equipment, supplies, and services.
  • Manages office supply purchases/inventories for Headquarters personnel and supports program area field office supply purchases as appropriate.
  • Supports property custodian responsibilities as required.
  • Evaluates incoming requests (phone, electronic, and in-person) for meetings, assistance, or information and directs them according to subject matter and anticipated level of expertise, based on personal knowledge of program area structure and personnel.
  • Serves as office timekeeper.
  • Serves as travel arranger for Headquarters personnel, modifies arrangements as required and reconciles travel expenses.
  • Uses spreadsheets and other information tracking systems to log and track incoming and outgoing correspondence, reports, and other documents.
  • Tracks personnel credential issuance and expiration dates and facilitates renewal and disposal.
  • Serves as a resource to other program area Administrative Support Assistants (ASA), coordinates processes and procedures among Headquarters and field ASAs.
  • Reviews non-technical materials, correspondence, documents prepared for signature of or requiring coordination by the office for conformance with regulations, completeness, grammar, format, and special policies of the agency. Ensures all necessary background materials are included. Prepares, into final form, a variety or letters, memorandum, and reports involving technical terminology and complicated formats.
  • Establishes and maintains manual and automated filing systems for area office correspondence, reports, and other official documentation.