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About Us

 

 

International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

 

Job Title: Program Analyst

Department/Location: LAC/SA - Washington D.C. offices

Reports To: ISPI Project Manager

Type: Regular Full-Time                          

Clearance Required: Active Secret Clearance required   

 

Overview: 

The Bureau for Latin America and the Caribbean (LAC) helps to make the U.S. and the Western Hemisphere more peaceful, secure, and prosperous by strengthening the capacity of the governments and private sector entities. Throughout the region, USAID has 14 field offices, 4 regional programs, and Washington-based programs focusing on Cuba and Venezuela. Incumbent to this position will be part of the LAC South American Affairs Office and primarily focus on support to the Venezuela operating unit. That support may include complex programmatic and analytical tasks (i.e., collecting, compiling and analyzing data for various program documents, designing and maintaining spreadsheets for the entire LAC/SA team, etc.); specific technical areas such as project planning and implementation; and administrative duties and tasks (i.e. scheduling briefings and meetings, maintaining program files, etc.). Duties may also include tracking and assisting with responses to Congressional, public, and interagency inquiries in coordination with USAID staff. The Incumbent will receive guidance and direction from the Office Director of LAC/SA as well as the Venezuela Program Officer on relevant tasks.


Responsibilities

 

Essential Duties/Tasks and Responsibilities:  

 

Program and Analytical Functions:

  • Supporting program managers in designing, planning, implementing, monitoring, evaluating, coordinating, and reporting on activities to ensure they are efficiently and effectively implemented in a manner that achieves the objectives of USAID.
  • Drafts, manages, and coordinates preparation of assigned briefers, interagency taskers, memoranda, talking points, and other official correspondence.
  • Compiles and disseminates best practices and shares lessons learned within the office.
  • Accesses and utilizes the digital or electronic system for consolidating and managing LAC/SA’s publications, reports, briefing documents, and other data.
  • Conducts outreach and data collection with field missions and other USAID operating units, offices, and bureaus, as well as other USG departments and agencies.
  • Maintains LAC/SA filing system and records retirement for the office in accordance with Agency and Bureau policies for both electronic and hard copy documents.
  • Serve as an additional point of contact for regular communication with South American Missions by coordinating general reporting efforts, facilitating information exchange, and providing regular and ad hoc support to desk officers and office management.
  • Collaborates closely with the Venezuela Operating Unit Program Officer on issues pertaining to program management, reporting, and analysis, including reviewing Operational Plans (OPs); Performance Plans and Reports (PPRs); Monitoring, Evaluation and Learning (MEL) documents; budgetary and financial documents; fact sheets and related briefing documents; and portfolio review documents. Manages and coordinates technical document reviews for clearance.
  • Assists in the development, planning, implementation, and evaluation of USG and/or USAID-specific initiatives and special projects.
  • Participates in managing the office operating expense (OE) and program budget planning process and implementation, as well as portions of contract and agreement management.
  • Prepares program documents such as waivers, authorization documents, action memos, and Congressional notifications.
  • Assists LAC/SA staff with compiling reports, uploading documents/information and makes requisitions in USAID’s program management and financial systems.
  • Provides daily assistance to Colombia by serving as alternate point of contact for the portfolio, assuming the role of Backstop, assuming the roles and responsibilities of the Desk Officer during periods of absence. Also may serve as an alternate point of contact for other South America Missions as needed.
  • Coordinates the scheduling and programming of meetings for Mission staff and South American counterparts visiting DC.
  • Provides in-country support to South America missions, as needed.
  • Performs other duties as assigned.

Communication and Administrative Support Functions:

  • Drafts presentations and collects and organizes briefing materials, as well as maintains contact lists, visitor lists, and calendars for key staff.
  • Maintains the Mission's priorities, programs, and operations by formulating and preparing written materials (e.g. program documents) as well as addressing stakeholder concerns. Also, tracks health program funds, facilitates fund transfers, and collaborates with the Venezuela Desk Officer to ensure accurate fund allocation. Provides reporting on country context, policy, and developmental issues, authorization, briefings, and implementation documents.
  • Prepares briefing books and materials for meetings, events, conferences, travel, etc.
  • Ensures that drafted documents and correspondence meet format, grammar, content, technical accuracy, and messaging requirements prior to obtaining Bureau or Office leadership clearances and approvals.
  • Develops and maintains electronic file management system in compliance with Agency policy.
  • Maintains hard copy of documents, as requested.
  • Maintains the South America Team’s SBU (Sensitive but unclassified) and classified (Secret Level) information.
  • Responsible for providing scheduling assistance, organizational, and logistical support for meetings, workshops, conferences, and retreat including note taking, tracking action tasks, and follow-up with staff to ensure taskers are completed.
  • Principal lead and point of contact (POC) for scheduling and coordinating internal and external meetings. Coordinates with security officials to receive and secure access to the Reagan Building for visitors.
  • Manages schedules and calendars for the LAC/SA Office Director and Deputy Office Director.
  • Maintains the office correspondence control process by logging, processing, tracking, and filing incoming and outgoing correspondence.
  • Arranges travel, including itineraries, transportation ECC requests, and lodging; assists prepare travel authorizations and travel vouchers in E2.
  • As needed, accompanies Bureau staff on overseas travel to provide administrative and logistics support. Coordinates travel planning between employees and the USAID travel agency.
  • Provides other administrative support as requested.

Technical Advisory Functions:

  • Provide assistance with project planning and implementation.
  • Providing technical advice on the feasibility, appropriateness, and value of proposed activities or changes in activities.
  • Review and/or draft documents and correspondence for proper format, grammar, content, technical accuracy, and messaging prior to obtaining Bureau or Office leadership approval.


Qualifications

 

Minimum Requirements:

  • Incumbent must have active Secret clearance.
  • Must have excellent project management and writing skills.
  • Strong written and verbal skills, detail-oriented, ability to communicate effectively with a wide range of people.
  • Must be able to work independently or in teams, ability to multitask and have strong problem solving, organization, and time management skills.
  • Familiarity with Google and Microsoft suites of applications (Gmail, Google Docs, Google Sheets, and Google Slides, calendars; Excel, Work PowerPoint calendars.
  • Use of Adobe, including the ability to create and edit PDF documents for electronic signature.
  • Oral and written fluency in English required.

 

Education:  

  • Master’s degree, (preferably in international affairs, international development, political science, or business administration) from an accredited institution and/or 2-3 years of professional office experience.

 

Preferred Knowledge, Skills and Abilities:

  • International relations experience, including with USAID, the State Department, and other agencies engaging in international affairs.
     
  • Spanish and/or Portuguese at the technical level is a plus.
     
  • Able to use common Agency systems (E2, GLAAS, My Services for eCC requests systems, etc.) is a plus.
     
  • Experience reviewing Operational Plans (OPs); Performance Plans and Reports (PPRs); Monitoring, Evaluation and Learning (MEL) documents; budgetary and financial documents; fact sheets and related briefing documents; and portfolio review documents.
     

 

Working Environment: Work is typically performed in an office environment. 

 

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

 

Supervisory Responsibility:  This position does not have supervisory responsibilities.

 

Travel:  International travel may be required and may include travel to fragile and/or conflict-prone zones.

 

Work Authorization:  Candidate must be authorized to work in the United States.

 

Pay Transparency Statement: We are dedicated to ensuring a thoughtful, compliant, and equitable approach to employment compensation. Our commitment includes conducting a comprehensive salary analysis that considers individual skill sets, qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is 80,000 to 95,000 USD annually.

 

Benefits (Applicable to Employees only, eligibility may vary for part-time employees):

  • Annual Leave
  • Sick Leave
  • Holidays
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Educational Assistance
  • Flexible Spending Account
  • Life Insurance
  • Disability Insurance
  • 401 K Retirement Plan
  • SMART Benefit
  • Global Business Travel Program
  • Employee Assistance Program
  • Voluntary Benefits: Employees have access to a variety of voluntary benefit options such as Pet, Legal Shield, ID Shield and Universal Life Insurance.

  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

About the Organization:

 

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building.   We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education & human capacity development, energy & infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

 

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.  VEVRAA Federal Contractor.

 

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs).