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  • Title: Program Aide
  • Location: Albany, NY
  • Schedule: Monday-Friday
  • Work hours: 8:30am-4:30pm
  • Salary: $51,857-$63,169
  • Apply by: 12/10/2024

 

Minimum Qualifications

 

High school or high school equivalency diploma; and three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

 

Job Duties


Clerical:

-Perform clerical related tasks such as creating, and maintaining and filing folders, data entering, photocopying, and distributing materials. Prepare envelopes, forms, and reports when required.
-Assist with setting up interviews, process tax validations, collect interview paperwork
-Create and submit 301's for appointments, transfers, promotions, separations, etc.
-Send out appointment letters and new employee paperwork
-Collect and review completed new employee paperwork and forward to HR/Payroll.
-Send out non-select notices to Posting responses
-Miscellaneous tasks and special projects

Maintaining Records:

-Update Hiring charts when needed.
-Maintain and update Staffing Management Data Base
-Create and update Employee and Candidate folders
-Maintain the Probation 202/203 mailbox

Communication and Intrapersonal Skills:

-Communicate clearly and effectively, both verbally and in writing
-Respond to inquiries in a timely and professional manner.
-Work closely with Personnel on all aspects of hiring process.
-Establish and maintain effective working relationships with co-workers and management.
-Maintain confidentiality of information, exercise good judgment.
-Multi-task and prioritize assignments, organize workload.
-Collaborate constructively with other staff to identify problem areas and resolve issues.
-Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.
-Develop a strong working knowledge of agency computer systems and Staffing Management Databases.
-Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.
-Adhere to the Department’s time and attendance rules.