Accounting Technician

Status:   Full Time, Non-Exempt

Starting Wage Range:   $24.82/hr. - $27.32/hr. 

Department: Highway

Position Open Until Filled - Application Review Date: December 6, 2024

Please submit Resume and Cover Letter with application

*Monday - Friday: 8:00am - 4:30pm, with ability to flex hours*

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance, Long-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS 

1. Applies uniform accounting systems to bookkeeping and recordkeeping.
2. Receipts payments using assigned financial software.
3. Monitors payments and prepares reminder notices on unpaid fines or outstanding debts.
4. Processes payment plans and monitors delinquent accounts.
5. Creates spreadsheets for statistical reporting; maintains statistics on payment plans and other collection methods.
6. Reconciles and records all daily financial activity of the office, including making sure all funds are in the correct accounts, performing adjustments when needed to apply funds to cases or move money to different accounts.
7. Reconciles financial transactions, creating month-end and year-end reports for the purpose of examination by the auditors and to aid the Department in creating and managing the budgets and completing mandated annual reports for submission to the State.
8. Reconciles bank statements; responsible for all month end and annual reports.
9. Maintains records and prepares billings to other agencies.
10. Assists independent auditors and/or finance department with year-end reports processed by the department.
11. Recommends modification to financial procedures base upon changes in State laws, statutes, ordinances and financial software.
12. Assists other Department personnel as needed.
13. Other duties as assigned.
14. Assists in the overall Financial Services for the Highway Department; accounting, budgeting, reporting of financial transactions, and the Receivables and Payroll processes.
15. Serves as backup and assumes responsibility of the office in the absence of the Financial Manager.
16. Analyzes RT Vision software for job costing coding, pay-ups, equipment and material usage. Imports into the cost accounting system and researches and corrects any errors.
17. Serves as a resource for employees on timekeeping system.
18. Reconciles and verifies RT Vision software with job costing software (CHEMS).
19. Assists with yearend processes, journal entries and reconciliation, as assigned.
20. Maintains vendor information including: bank accounts, tax status (W-9), and type of payment. Tracks vendor W-9’s for 1099 preparation and completes 1099 year-end processing.
21. Maintains parallel employee information from the County’s financial system to the cost accounting system.
22. Assists with departmental new hire orientation, as assigned.
23. Responsible for maintaining all tenant leases.
24. Manage entry, reconciliation and adjusting entries in ERP Financial System and County Highway Expenditure Micro-Computer System.

REQUIRED JOB COMPETENCIES

• Knowledge of governmental accounting methods, procedures, and financial practices.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.

Dodge County is an Equal Opportunity Employer.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.    

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants