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Total Infrastructure and Facility Management Administrator

Minnesota Department of Natural Resources
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Total Infrastructure and Facility Management Administrator
Job Class: Management Analyst 4
Agency: MN Department of Natural Resources

  • Job ID: 76876
  • Location: St. Paul
  • Telework Eligible: Yes
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 11/19/2024
  • Closing Date: 11/25/2024
  • Hiring Agency/Seniority Unit: Department of Natural Resources
  • Division/Unit: Operations Services Division - Buildings and Sustainability
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: Yes
  • Salary Range: $32.99 - $48.93 / hourly; $68,883 - $102,166 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • FLSA Status: Exempt - Administrative
  • Re-Posting: Yes
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

The Department of Natural Resources (DNR) is seeking to fill one (1) Total Infrastructure and Facility Management (TIFM) Administrator position.  The TIFM Administrator will lead the DNR's Buildings and Sustainability program in implementation, utilization, and administration of the TIFM system. The position will implement and administer, DNR and statewide enterprise database systems including Archibus, SWIFT, TAD, SEMA4, SharePoint, PWA, and other data sources, to contribute to the Agency's operational efficiency, delivery of services, and implementation of legislative and executive mandates. This position also serves as the division's business expert application user of the statewide Real Property Administration effort.  

The primary functions of the TIFM Administrator are, but not limited to: 

  1. Administration and Implementation of the TIFM system. 
  2. Management and Business Analysis. 
  3. TIFM Application Security. 
  4. Training. 
  5. Reporting. 

This position will also oversee the tracking of the building program budget, assist leadership with strategic planning, develop materials related to the program outcomes and spending plans, and coordinates with regional and divisional staff to complete work.  This position leads, administers, and trains staff regarding both statewide enterprise and specific DNR standards in the use of databases and software systems.  The TIFM Administrator assures system standards are met, maintains the systems and databases to achieve performance optimization, preventative maintenance and problem isolation / resolution and make appropriate updates to the systems and other integrated systems. 

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete a telework agreement. This position will require reporting to the primary work location on an occasional basis for meetings, training and onboarding.

Qualifications

 

Minimum Qualifications

  • Four years of professional work experience that includes project management focused on business infrastructure, management and process improvement. A bachelor's degree in Construction Management, Architecture, Engineering, Public Administration, Business, Environmental Science, Environmental Planning, Natural Resources Management, Parks and Recreation, or related field may substitute for one year of professional experience.
  • Interpersonal/human relations skills sufficient to establish and maintain effective working relationships and provide effective leadership within the program.
  • Knowledge of organization, controls, and techniques used in dealing with procedural and management problems.
  • Knowledge of organizational structure, methods, and procedures of operating divisions with particular reference to the department to which assigned as well as principles and techniques involved in work simplification and work measurement studies.
  • Ability to use software including Microsoft Suite.
  • Ability to appraise and evaluate problems of a procedural nature.
  • Ability to analyze and interpret large and complex data sets and use analysis to make sound recommendations for program direction.
  • Strong communication skills sufficient to prepare and present reports and ideas in a professional manner.

Preferred Qualifications

  • Advanced degree in Construction Management, Architecture, Engineering, Public Administration, Business, Environmental Science, Environmental Planning, Natural Resources Management, Parks and Recreation, or related field.
  • Experience with governmental budgeting or the legislative process.
  • Experience with facilities maintenance or property management.
  • Demonstrated skill in creative problem solving through collecting, organizing, and presenting data, along with persuasive communication.
  • Experience with Minnesota Enterprise Real Property database, commonly referred to as Archibus.
  • Experience in working with the State's SWIFT financial system.
  • Project Management experience or lead experience in a project setting.

Additional Requirements

This position requires an unrestricted Class D Driver's license with a clear driving record. 

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.  

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). 

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components: 

  • Conflict of interest Review 
  • Criminal History Check
  • Education Verification 
  • Employment Reference / Records Check
  • License / Certification Verification 

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Mark Lindquist at mark.lindquist@state.mn.us or 507-766-5021.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at rebecca.mcmillen@state.mn.us.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.