Case Administrator

The U.S. District Court for the Western District of Washington is seeking an articulate, self-motivated and detail minded individual to join our Case Administrator team. Case Administrators interact extensively with chambers, attorneys, government agencies and the public and require professionalism, discretion, flexibility, initiative, and commitment.

REPRESENTATIVE DUTIES

Case Administrators have a variety of responsibilities relating to Judges’ caseloads, including maintaining the official case records and managing the progression of cases from opening to final disposition. Case Administrators are responsible for the accurate and timely entry of both civil and criminal orders to the docket, monitoring the completion of required procedural steps, performing quality control, and notifying interested parties when orders are docketed. This is a behind the scenes position involving interaction over the phone and via e- mail, providing procedural information, assistance and answering inquiries on case status.

Case Administrators are part of a self-managing team, and are responsible for hiring, training, addressing issues within the team and making recommendations for personnel and disciplinary actions as needed. The team develops quality standards, provides training, plans and distributes work, handles leave and coverage issues. This requires responsibility,
flexibility, and a desire to work collaboratively within their team and the Clerk’s Office as a
whole. 

QUALIFICATIONS

•High school diploma or equivalent; and a minimum of two years of progressively responsible administrative, technical, or professional experience.
•Knowledge of Microsoft Office Suite and experience with virtual meeting platforms such as Zoom or Microsoft Teams.
•Ability to communicate information clearly and professionally with a variety of people, including Judges, court personnel, attorneys, jurors, and pro se litigants.
•Accuracy, attention to detail, and the ability to exercise sound independent judgment.
•Ability to take initiative and work without direct supervision.
•Ability to maintain confidentiality and handle sensitive material with a calm, professional, friendly, and patient demeanor.
•The ability to work effectively as a part of a team, assisting co-workers and demonstrating a willingness to complete a wide variety of tasks as needed.

PREFERRED QUALIFICATIONS

• Court or legal experience (familiarity with the legal system/legal terminology)
•Familiarity with civil and criminal procedures
•Bachelor’s degree or paralegal certificate.
•Current or prior judiciary experience.
•Proficiency with a wide range of technology, including SharePoint and Adobe Acrobat.
•Knowledge of CM/ECF, the Judiciary’s automated case management system.