Operations Specialist and Executive Assistant

OFFICE LOCATION

Anchorage, Alaska, USA

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

WHAT WE CAN ACHIEVE TOGETHER

The Operations Specialist and Executive Assistant will work as part of the operations team within the Alaska Business Unit of The Nature Conservancy providing a broad range of operational resources. This position will report to the Director of Finance and Operations. They will manage the coordination and execution of tasks related to the chapters operational support, procurement, meetings and project management, trainings, and volunteer programs. They will provide direct administrative support for the Alaska State Director as well as other member of the Alaska Leadership Team. They will lead the day-to-day management of Human Resources, especially recruitment, training, and recognition.  

The Operations Specialist and Executive Assistant will work towards meeting the strategic priorities of the team by developing and implementing tactics for approved plans, and completing and organizing multiple tasks and activities. They will maintain, track, and report on key data related to the scope and priorities of the functional activity. The Specialist must have advanced knowledge of the systems and resources utilized by the team in order to provide programmatic support and coordinate communications related to the resources. They will complete activities with multiple variables, set realistic deadlines and manage the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices in order to improve effectiveness. The Specialist will take on additional duties to enhance the work of the team, including, but not limited to, developing documentation, providing recommendations and targeted training related to the functional area of the team, and/or enhancing the systems and tools used by the team. They will coordinate logistics for organizational wide meetings and/or special events. They will create program materials and perform analysis and research related to program activities. They will coordinate with stakeholders for program success and may serve as the lead liaison with partners or vendors. The Specialist will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will keep up-to-date on market trends and best practices in order to improve services. The Specialist will be responsible for a variety of support for the Alaska State Director as well as other members of the Alaska Leadership Team, which include domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

WE'RE LOOKING FOR YOU

Are you looking for a career to help people and nature? Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together.  

The Alaska Chapter works side by side with local leaders in communities across the state to overcome barriers to a sustainable future and implement practical conservation solutions that benefit people and nature.  

The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. Join us in working toward a future where people and nature thrive! 

WHAT YOU'LL BRING

Essential Skills:

• Bachelor’s degree and 3 years related experience or equivalent combination. 
• Experience generating reports and analyzing and interpreting data. 
• Experience managing and implementing multiple projects. 
• Experience with business process analysis and/or improvement. 
• Experience with current technology in relevant field. 
• Experience working with cross-functional teams. 

Desired Qualifications: 

• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff. 
• Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks. 

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! 

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

The starting pay range for a candidate selected for this position is generally within the range of $70,000-$72,000 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

APPLY NOW

To apply for job ID 55804, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on November 25, 2024. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.