Administrative and Communications Fellow

Work with School of the Spirit as a QVS Fellow!

About the position:

The School of the Spirit (SotS) ministry seeks an Administrative and Communications Fellow to provide Spirit-grounded servant leadership for our work.

1. Proactively anticipate roadblocks and opportunities for the Ministry, and offer potential solutions, systems or tools to the board for managing them well.
The 5-10 person Board of Directors meets monthly by video and 1-2 times/year in person.
2. Keep the ministry’s financial books in order, to the satisfaction of the treasurer. Specifically this includes ledgering daily transactions, monthly bank-to-checkbook reconciliation, and special analyses and tools as requested by the treasurer or
finance committee. Track income/expense and cash flows from programs. Ensure that participants are informed about and invoiced for balances due and that the treasurer has current information about program income and expenses.
3. Maintain the ministry’s donor database. Specifically, the database work includes daily recording of transactions, quarterly summary updates on contributions and analysis of significant patterns and trends for use in soliciting funding from donors and grantors.4. Support ongoing communication among board members, teaching teams and prayer partners, program graduates and donors. To this end, triage and refer e-mail messages within 24hours of receipt and track resolution of issues.
5. Provide administrative support for programs. This includes facility rental as needed, publicity, registration forms, and fiscal record keeping.
The ministry has three currently active programs: Faithful Meetings (working with 3-4 Friends Meetings per year), Contemplative Retreats (4-5 weekend retreats/year) and Participating in God’s Power (5 weekend residencies over a year with between-residency gatherings). The Ministry is developing a fourth program (God’s Promise Fulfilled) which will hold its first residency in 2025.
6. Establish and maintain a robust flow of communication with supporters of the ministry.
This includes publishing monthly issues of our newsletter, Snapshots, reviewing the website frequently to notice the need for timely updates, generating displays and publications when necessary to support marketing efforts for programs, creating and scheduling social media posts, and working with program teachers and leadership teams to identify content for the various communication tools.
7. Ensure compliance with legal requirements the ministry has undertaken, including incorporation, insurance, IRS filings and other routine paperwork.

About Quaker Voluntary Service:

Quaker Voluntary Service is a 9.5-month service program operating in Boston, Philadelphia, Minneapolis and Portland, OR.  During their service term, QVS Fellows receive many supports including:

Monthly stipend

Housing 

Food allowance

Transportation allowance

Health insurance

Four off-site retreats

Programming every other week (QVS days) to engage in Quaker practices, learn about social justice, and develop many skills including community building and transformation conflict.

…and more!

For more details, please visit our website.