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Academic Wage-Salaried: Research Program Coordinator/Project Manager

Oregon State University

Academic Wage-Salaried: Research Program Coordinator/Project Manager

Oregon State University - Cascades

Department: Acad Prog / Student Aff (LCB)

Appointment Type: Academic Wage

Job Location: Bend

Recommended Full-Time Salary Range: $51,072 - $86,904

Job Summary:

The College of Engineering Research Administration team is seeking a salaried Academic Wage: Research Program Coordinator/Project Manager. This is a part-time (0.45 FTE ), 12-month, fixed-term position. This position is anticipated to end August 31, 2025.

This position is located in Bend, Oregon.

As part of the College of Engineering Research Administration team, the Temporary Research Program Coordinator (Project Manager) provides high-level project management and administration for externally funded research projects, especially for large or complex grants with multiple Principal Investigators (PIs). The incumbent applies their organizational skills and expertise to reduce the administrative burden on researchers, thus expanding our researchers’ capacity to successfully manage grant funding.

This position assists PIs and research project teams with strategic planning, efficient resource management, and effective operation of all project activities. The incumbent develops and maintains an in-depth knowledge of university and funding agency requirements as well as award management processes. The Research Program Coordinator takes the lead in establishing project procedures and administration in collaboration with the PIs. They direct the production of required reports and act as a liaison between the PIs and all support services needed for each project, both internal and external to OSU . The Research Program Coordinator works with Financial Strategic Services staff to manage complex budgets and ensure that funding agency requirements are met throughout the grant award lifecycle. They work closely with the PIs while also prioritizing and completing multiple tasks and deadlines with limited support.

This position works independently in a team-supported environment in addition to working closely with a small number of faculty. Extensive interactions are required with researchers, the Engineering Research Administration team, other university offices, and external funding agencies within complex institutional settings.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

50% Project Delivery

25% Operations and Resources Management

20% Communications and Relationship Management

5% Lead Work, Supervision, and Other Activities

What You Will Need

• Bachelor’s degree in a STEM field, Business Administration, or related field.

• Two years of experience providing project management, project coordination, and/or advanced administrative support.

• Strong organizational skills with the demonstrated ability to be proactive, prioritize work across multiple projects, and meet deadlines.

• Demonstrated ability to interpret, explain, and implement complex information.

• Effective written and verbal communication skills with strong attention to detail.

• Demonstrated basic experience in Microsoft Excel or other spreadsheet software for numerical calculations, including skills such as cell formatting, sorting, and creating formulas.

• Demonstrated ability to make independent decisions and recommendations which align with policies, and act as a resource to a wide variety of constituents.

• Demonstrated ability to take initiative and lead within the team, unit, or organization.

• Demonstrated ability to work effectively with internal and external partners from a variety of backgrounds, and a demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Five years of experience providing project management, project coordination, and/or advanced administrative support for one or more longer-term projects.

• Master’s degree.

• Experience balancing work between multiple teams, projects, or supervisors.

• Demonstrated ability to perform professional work such as research, presentations, and/or technical writing.

• Experience in program coordination, research support, budget management, executive leadership support, office management, event planning, or similar activities.

• Demonstrated ability and eagerness to problem solve and to improve processes.

• Demonstrated intermediate expertise in Microsoft Excel or other spreadsheet software for calculations, including skills such as creating complex formulas, filtering, tables, drop down lists, conditional formatting, or similar.

• Experience working in a research setting – OR – Experience working with researchers on sponsored program activities.

• Experience working in higher education or government.

Working Conditions / Work Schedule

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Jill Hubbard, Program Coordinator and Associate Professor of Practice, Computer Science Jill.Hubbard@osucascades.edu 541-706-2077

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

• Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5649710

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