Human Resources Assistant

Sarpy County

Human Resources Assistant

SALARY

$26.52 - $34.44 Hourly

LOCATION

Papillion, NE

JOB TYPE

Full-Time

JOB NUMBER

01180

DEPARTMENT

Human Resources

OPENING DATE

09/04/2024

CLOSING DATE

9/15/2024 11:59 PM Central

JOB OVERVIEW

Under supervision, perform administrative assistant and generalist responsibilities in the Human Resources Department.   Maintain records, HRIS system, assist with recruitment, on/offboarding, employee relations, benefit administration, website and other supportive human resource functions.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

Assist employees, department heads, and elected officials with human resources related questions and requests for information.  Respond to general inquiries from the public.
Coordinate applicant tracking process and assist with recruiting efforts, verify personnel requisition forms, assist with job postings, schedule interviews, check references, and correspond with applicants.
Ensure new hire paperwork is completed and entered into the HRIS system.
Verify payroll/personnel authorization forms for accuracy and process utilizing the HRIS system.  Assist with enrollment and changes to employee insurance coverage.
Maintain personnel and departmental files, create and maintain HR forms and perform other record keeping duties.
Perform clerical support functions such as answering the telephone, filing, photocopying, scanning, and drafting correspondence.
Coordinate exit interviews questionnaires and meetings and assist with offboarding.
Departmental expert on NeoGov system.  Ensure systems are used to capacity and answer questions from users.
Participate in committees and special events, i.e. Health Fair, Job Fairs, Employee Appreciation Week.  Attend work related meetings, conferences and seminars.
Assist with HR webpage, employee communications and other projects as directed.
Receive, stamp, and distribute incoming mail, and process outgoing mail.
Report to work with regular, predictable, and consistent attendance at designated location and time. 
Peripheral Duties
Perform other duties as assigned. 

MINIMUM QUALIFICATIONS

Education and Experience
Bachelor’s degree in Human Resources Management required OR Bachelor’s degree in closely related field and a minimum of two (2) years’ experience working as an HR professional.
Familiarity with HRIS and human resources experience in public sector preferred.
*Approved work experience beyond that required which provides equivalent knowledge, skills, and abilities may be considered and substituted for the stated education.
Special Requirements
Must have and maintain throughout employment a valid Driver’s License, as well as meet eligibility requirements of “acceptable driver standards” as defined by the County.
Necessary Knowledge, Skills, and Abilities
Knowledge of:
Basic office practices and procedures
Human resources functions
Employment law, federal, state, and local regulations
Microsoft suite (word, excel, outlook, power point, teams)
Social media platforms
English language to include grammar, spelling, sentence structure, vocabulary and proofreading skills
Skills & Abilities:
Perform duties and represent Sarpy County in a professional, responsible, and trustworthy manner
Learn, apply, and articulate departmental policies and procedures
Perform assigned tasks with a high degree of speed and accuracy
Be detail oriented and accurate when working with documents and information
Provide customer service that is courteous and responsive
Exercise sound decision-making in the performance of assigned tasks
Maintain confidentiality of information as appropriate 
Establish and maintain effective working relationships with employees, department heads/elected officials, and members of the public
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Excellent interpersonal and communication skills, both orally and in writing 
Strong computer skills and the ability to type accurately
Learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology
Operate common office equipment such as calculators, fax and postage machines, photocopiers, scanners, printers, and multi-line telephones
Handle moderate levels of stress, meet deadlines, and utilize sound judgement to solve problems appropriate to the position
Organize and prioritize multiple responsibilities
Establish and maintain complex clerical records and files and prepare written reports from such information
Present factual information and ideas clearly and concisely in oral and written form
Follow oral and written instructions 

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
On-site work office location Monday – Friday during day-shift hours, however hours may occasionally include evening, early morning, weekends, holidays, call-in, or overtime.   Work may be fast-paced when dealing with multiple priorities and time constraints as well as constant interruptions.
 
Physical demands of the position:
 
 

• Have clarity of speech and hearing which permits effective communication
• Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic form
• Have sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouse
• Stand, sit, walk, climb, bend, twist, and reach
• Occasionally lift, carry, and/or move up to 25 pounds
• Have sufficient personal mobility to complete duties at various worksites

Agency

Sarpy County

Address

1210 Golden Gate Drive

Papillion, Nebraska, 68046

Phone

402-593-4465
402-593-4487

Website

http://www.sarpy.gov

Human Resources Assistant Supplemental Questionnaire

*QUESTION 1

Are you able to perform the essential functions of this position with or without accommodation?

Yes
 

No
 

*QUESTION 2

Are you able to meet the physical demands and work environment requirements of this job with or without accommodation?

Yes
 

No
 

QUESTION 3

What level of education have you acheived?

High School or GED
 

Some College
 

Associates Degree
 

Bachelors Degree
 

Masters Degree
 

QUESTION 4

How many years bona fide work experience do you have in Human Resources?

None/Less than one
 

1 year of experience
 

2 years of experience
 

3 years of experience
 

4 years of experience
 

5 or more years of experience
 

*QUESTION 5

Describe in detail your bona fide experience working in HR. If you have no experience, please write 'N/A'. Do NOT indicate the County should refer to your resume.

QUESTION 6

This position requires the operation of a motor vehicle. Please read below for Sarpy County's Acceptable Driving Standards: If you have had one or more of the following, you do NOT meet Sarpy County's acceptable driving standards and would not be eligible for employment. a) Three or more 'at fault' accidents in the last 3 years; or b) Five or more moving violations in the last 3 years; or c) Any combination of 'at fault accidents or moving violations totaling five or more in the last 3 years. d) A DUI/DWI conviction within the last 5 years along with a history of at fault accidents and/or moving violations Do you have a valid driver's license AND meet Sarpy County's acceptable driving standards?

Yes
 

No
 

*QUESTION 7

Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons.

Yes
 

No
 

*QUESTION 8

Sarpy County complies with Nebraska Veterans' Preference Laws. If you are claiming Veterans' Preference you must attach Form DD214 (prefer member form 4) and if applicable, documents showing you receive or are eligible to receive benefits from the U.S. Dept. of Veterans Affairs. The spouse of a 100% disable veteran may claim preference by providing the Form DD214, Proof of Disability and a marriage certificate. The spouse of a service member may claim preference and is limited to the time the service member is on active duty and up to 180 days after discharge/separation from service. DO YOU UNDERSTAND AND ACCEPT THESE STIPULATIONS?

Yes
 

No
 

N/A - does not apply
 

* Required Question