Administrative Assistant

Salary Range:$21.21 To 25.98 Hourly

  Want a dynamic and exciting career in working for a Municipality while impacting multiple facets of local government and helping the public? Think you have what it takes to excel in one of Kansas City’s most sought after communities? The City of Leawood is in search of a motivated individual with expertise in providing administrative support to flourish as an Administrative Assistant. The successful individual must be able to assist the Parks Superintendent and Parks Maintenance division in administrative tasks, have a team player attitude, and strive for excellence in their work!

THE CITY OF LEAWOOD, KANSAS is looking for an
 ADMINISTRATIVE ASSISTANT 

Are you the ideal person to become the Administrative Assistant for the Parks Maintenance Department with the City of Leawood?

• Are you a self-starter who likes to work in a team as well as working individually?
• Do you have experience processing invoices and bills?
• Do you have experience in providing administrative support?
• Do you want to continue to thrive and grow in your experience, training and education?

Summary of the Position: The Administrative Assistant provides administrative support to the Parks Maintenance Division of the Parks, Recreation & Arts Department.   Provides a high level of customer service while performing work of moderate difficulty supporting and assisting the day-to-day operations of the Parks Maintenance Division.  

The general hours of the position will be 6:30am to 3pm Monday through Friday.  There will be occasional evening hours required to assist with Division Committee meetings.  

General Overview of Responsibilities: 

• Performs a variety of clerical duties including but not limited to typing correspondence, meeting minutes, reports, running errands for the department and special assignments.
• Provides administrative support, information, and direction to employees and the public regarding the park’s maintenance division. Responds appropriately to inquiries regarding parks maintenance projects, construction, and contracts.
• Responsible for ensuring maintenance of office equipment and ordering of office supplies for Parks Maintenance division.
• Codes and prepares invoices for approval signatures. Monitors and reports expenses as requested. Completes a monthly review of accounts for any discrepancies.
• Verifies and processes purchase requests related to the Parks Maintenance division.  Rectifies problems with billing or ordering.   Processes all accounts and payments.
• Responsible for verifying, reviewing, and processing vendor invoices in the financial system and processing payments through the City’s Financial System. Maintains the vendor maintenance files.
• Responsible for updating and maintaining Parks Maintenance records in appropriate electronic and paper filing systems.
• Coordinates department travel plans including but not limited to arranging transportation and lodging, travel expenses and required registration.
• Acts as main point of contact for deliveries and guests when arriving at the Parks Maintenance Facility.
• Coordinates daily mail activities, both incoming and outgoing, for the division.
• Assists the Parks Superintendent with the Bike/Walk and Sustainability Advisory Boards. Duties may include agenda and packet preparation, ordering meals and taking of and maintaining meeting minutes.
• May assist the Parks Superintendent in coordinating employee pay changes with Human Resources.

Minimum Requirements:  Must have a high school diploma or equivalent.   Must have a minimum of two (2) years’ experience in an administrative or clerical position. Experience in processing invoices and records management preferred. An Associate’s degree in Business Management or related field is equivalent to two (2) years of experience. Must possess a valid driver’s license and acceptable driving record per the City’s drivers Use of Vehicles for City Business policy throughout employment with the City.

Accepting Applications through Monday, July 29, 2024
 Starting Rate of Pay: $21.21 -$25.98 / hourly 
(This is a non-exempt benefits eligible position.) 

In addition to a competitive salary, the City provides generous benefit opportunities – more info can be found at www.leawood-benefits.org.  We understand that a healthy work-life balance is essential for the success and well-being of our employees. Therefore, we have established the New Hire 40-Hour Vacation Program designed to give our newest team members the chance to recharge, explore, and connect with their passions outside of work.  From day one, enjoy the luxury of 40 hours of fully paid time off.  

The City of Leawood offers career development opportunities in which the employee could increase their experience, training, and pay.  The position is eligible to receive merit-based pay increases every year (merit increase up to 5% increase).  Employees also receive a Time In Service Bonus every three years of employment on their anniversary date equal to 5% of their annual salary.   

APPLY TODAY!