Contracts Specialist - Contracts Specialist 2 - Permanent - *07502-24
FULL-TIME/PERMANENT
CONTRACTS SPECIALIST
CONTRACTS SPECIALIST 2
Financial Services Program – Contracts & Purchasing Division
Olympia, Washington – Thurston County
The salary listed above includes the 3% pay increase that goes into effect on July 1, 2024.
This position may be eligible for telework. The default assigned work location for this position is in Olympia, Washington. Frequency of onsite work will vary based on business and operational needs.
Are you experienced in applying for, negotiating, and managing contracts?
Are you familiar with policy guidance, reporting requirements, and program administration?
If this describes you, then join the team of talented professionals within the WDFW’s Financial Services Program!
With your experience, you will work to settle contractor claims and issues, monitors sub recipient activities, ensures contract reporting and close out activities are completed in a timely manner and as required.
You thrive on building collaboration and teamwork, working directly with WDFW program staff, the Department of Enterprise Services, the State Auditor and other state, federal, and local contract entities to ensure on-going compliance for all contractual documents.
You are excited to assist the Contracts and Purchasing Manager with special contracting assignments and with the development of complex new contracts and amendments as assigned.
Duties:
Here are some things you will do in this role:
Negotiates, Creates and Manages Contracts:
- Performs journey-level contract administration work with responsibility in the administration of all contract-related functions that are required by law, rule, or regulation. This includes negotiating with the proposed parties to any contract, agreement, grant, memorandum of understanding or other legally obligating document on terms and conditions.
- Prepares solicitations and coordinates the evaluation of bids and proposals with project managers who request contracted services within the scope of their program area.
- Obtains all necessary signatures of parties to contractual documents and ensures the contracts management system has all details before requesting final WDFW signature approval.
- Responsible for ensuring that all negotiated contracts and agreements for WDFW comply with State of Washington contract and legal requirements, applicable federal regulations, any special program requirements and all state purchasing and accounting regulations.
Procurements and Sole Source Contract Filings:
- Conducts any required procurements and performs analysis of proposals for responsiveness and cost factors.
- Utilizes the state’s procurement announcement system (WEBS) to publish bidder opportunities.
- Coordinates procurement evaluations with program staff.
- Publishes procurement results and coordinates vendor debriefings.
Contracts Management System:
- Advises agency staff on using the agency’s contracts management system to request contracts, monitor status, maintain accountability of assigned contracts, and request timely amendments or successor contracts.
- Advises the Contracts and Purchasing Manager on program needs for enhancement to the contracts management system.
Records Management and Public Disclosure:
- Prepares assigned contracts for the Records Center according to the state records retention schedule and agency procedures.
- Responds to public disclosure requests as assigned by the Contracts and Purchasing Manager according to agency procedures.
WORKING CONDITIONS:
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Work Setting, including hazards:
- Office or telework.
- Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time.
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Schedule:
- Monday – Friday, 8:00 AM – 5:00 PM.
- Flexible time schedules allowable based on office needs.
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Travel Requirements:
- Occasional and infrequent.
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Tools and Equipment:
- Personal computer.
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Customer Interactions:
- Regular interaction by phone, e-mail, and in person with widely varied customers.
Qualifications:
REQUIRED QUALIFICATIONS:
- A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field.
And
- Two (2) years of experience in negotiating, administering, or terminating government contracts; federal grants and contracts management; contract property acquisition and management; contract cost or price analyses; or contract compliance administration.
Please note:
- Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience and education.
Supplemental Information:
Please note: Failure to follow the instructions below may lead to disqualification.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTE:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following Benefits:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave types.
Eleven (11) Paid Holidays per year and one (1) personal holiday if the employee is scheduled to be, or has been, continuously employed by the State of Washington for at least four (4) months.
Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), and an Employee Assistance Program.
UNION - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Cheri.Weld@dfw.wa.gov.
- Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at Cheri.Weld@dfw.wa.gov.
- Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled, and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.