Administrative Assistant II
Location:
Chicago, IL, US, 60621
Job Requisition ID: 38811
Agency : Department of Children and Family Services
Closing Date/Time: 07/02/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $6,005/month Full Range $6,005-$8,678/month
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
REQ: #38811
PUC: 90691306
Title/Working Title:
Administrative Assistant II/Staff Assistant
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 38811
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, analytical, and results-oriented individual to serve as Staff Assistant to the Chief Learning Officer of the Office of Learning and Professional Development. Under direction, this position will serve as a liaison with internal staff, contractors, external stakeholders, and other Departmental divisions, including the Offices of the Chief of Staff, Director, and Governor, to provide technical assistance in the resolution of any issue which involves OLPD operations and to achieve program objectives. The position will also handle assigned special projects, schedule and coordinate meetings, and represent the Chief Learning Officer/Deputy Director, as assigned. This position provides a great opportunity for someone who is detail-oriented and interested in playing a supportive role in the agency’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent analytical, planning, and organizational skills, as well as oral and written communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilities
1. Serves as Staff Assistant
2. Serves as a liaison between the Chief Learning Officer and other administrative and support staff throughout the agency and in other agencies and organizations, such as the Offices of the Chief of Staff, Director, Governor and contracted partners
3. Serves as the budget coordinator for programs within the Chief Learning Officer’s areas of oversight
4. Utilizes knowledge and experience in organizational effectiveness and operations, as well as best practice standards, analytical and project management skills, and proficiency in the use of supportive information technology to coordinate and perform special projects related to division programs, which require interaction with executive and administrative staff, community service providers, elected officials, and the general public
5. Arranges and organizes staff and management meetings
6. Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
2. Requires two years of professional experience in a public or private organization
Conditions of Employment
1. Requires a valid driver’s license and the ability to travel
2. Requires ability to pass a DCFS background check
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 6201 S Emerald Dr, Chicago, Illinois, 60621
Agency Contact:
Chelsea Vance
Email: chelsea.vance@illinois.gov
Posting Group: Office & Administrative Support
Supervisor: Monico Whittington-Eskridge
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).