Secretary (Office Automation) GS-7/8

Apply online through 5/9/2024 at: https://dfas.usajobs.gov/job/788550200

To be considered for this opportunity you must apply through USAJOBS.

Summary

Who May Apply: This announcement is open to all U.S. Citizens.

This announcement will be used to fill positions with an entry grade of GS-7, with a target grade of GS-8.
The minimum salary for grade GS-7 is $51,115, the maximum salary is $66,450. The minimum salary for grade GS-8 is $56,607, the maximum salary is $73,587.

Duties

• Provides services as an office assistant performing administrative and clerical duties in support of the work of the Director or Deputy Director of a DFAS Center.
• Prepare a wide variety of correspondence, reports, and other documents from handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format.
• Keep supervisor’s calendar and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval.
• Receive visitors and phone calls, determine nature of request, and refer only those contacts needing staff attention. Route calls and visitors based upon knowledge of programs and operations.
• Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally.

Conditions of Employment

• Must be a U.S Citizen or National.
• Registered for Selective Service (males born after 12-31-1959).
• Suitable for federal employment.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience includes: applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform all administrative work of the office of a Director, Deputy Director or department head; monitoring the work of other personnel; providing guidance and training on administrative procedures; applying administrative practices and procedures for managing correspondence, and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements.

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience include: Managing and scheduling appointments for a Senior Leader or department head; using office automation software and ability to research, interpret and apply clerical and administrative regulations; performing review of correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising secretaries and action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining Senior Leader appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with high-level visitors to the Senior Leader; working with subordinate secretaries to schedule events or meetings with the Senior Leader.

A minimum typing proficiency of 40 WPM is required.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.

Education

Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled.

GS-07 Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

GS-08 Substitution of Education for Experience: Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

For more information or to apply online visit: https://dfas.usajobs.gov/job/788550200