You are viewing a preview of this job. Log in or register to view more details about this job.

Technical Manager III– Capital Improvements Coordination Analyst – IPR# 46887

Illinois Department of Transportation *
Email

Date: Apr 15, 2024

Location: Springfield, IL, US, 62764

Job Requisition ID: 36990

TECHNICAL MANAGER III– CAPITAL IMPROVEMENTS COORDINATION ANALYST – IPR# 46887

Agency : Department of Transportation
Closing Date/Time: 04/29/2024
Salary: $4,765 - $8,295 Monthly

Anticipated Starting Salary Range: $4,765 - $6,265 Monthly
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1

Plan/BU: NR916 Pro-Tech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Capital Improvements Coordination Analyst.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas.
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (10) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is accountable for assisting in the development and implementation of the department's statewide Capital Improvements Program.

Capital budget managed: $110 million annually
Five-year plan budget: $500 million

This position reports to the Capital Improvements Programming Unit Chief. There are no subordinates reporting to this position.

This position is responsible for reviewing, compiling, and maintaining detailed records in support of the department's Capital Improvements Program. Capital Improvements Program projects undertaken by the department include all projects associated with permanent improvements to existing facilities including construction and maintenance of buildings, building additions, district headquarters, construction/rehabilitation of salt domes, construction of parking areas, and other projects determined to be eligible for funding. The incumbent provides support activities to the Capital Improvements Section to facilitate the efficient administration of the annual and 5-year Capital Improvements Programs.

Typical problems encountered by the incumbent include keeping accurate documentation of all renovations, remodeling, and new construction projects through each phase of completion. These files must be maintained after project completion to track building repairs and any warranty certificates. The greatest challenge is providing the necessary program support for the department and implementation of a statewide 5-year Capital Improvements Program.

The incumbent composes correspondence to the Capital Development Board (CDB) setting forth capital improvement proposals and priorities. The incumbent compiles and organizes all support data for the Capital Improvements Section so scheduled project meetings are conducted in an orderly and efficient manner. The incumbent coordinates the 5-year Capital Improvements Program through the COB and district Bureaus of Operations. The incumbent assists in the extensive final review of projects to ensure that all provisions of the contract have been met and recommends payment. The incumbent also prepares reports, answers audit inquiries, and updates databases as required.

Job Responsibilities Continued

The incumbent has general latitude to accomplish accountabilities. Matters of a unique or sensitive nature or problems that cannot be resolved independently are referred to the Capital Improvements Programming Unit Chief with recommendations for resolution. The incumbent is constrained by all applicable departmental/state/federal policy, practices, and guidelines.

Internal contacts are with the Bureau Chief of Business Services, Director of Finance and Administration, office directors, bureau chiefs, and regional engineers. External contacts include the COB, contractors, and vendors. Occasional statewide travel with overnight stays is required.

The effectiveness of this position is measured by the incumbent's ability to assist in accurately planning, organizing, and securing funds to implement an efficient Capital Improvements Program.

Principal Accountabilities

1. Organizes and tracks internal/external projects included in the 5-year Capital Improvements Program.
2. Coordinates the 5-year Capital Improvements Program through the COB, district Bureaus of Operations, and Illinois Department of Transportation (IDOT) leadership.
3. Completes appropriate inventory forms for all property acquisitions.
4. Maintains project files for future warranty and repair work.
5. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
6. Performs other duties as assigned.

Qualifications

Position Requirements

  • Education/Experience
  • Completion of a bachelor's degree majoring in business, public administration, or construction management; OR
  • Completion of two years of college plus two years of experience in establishing and monitoring contracts in finance activities, managing re-appropriated funding and financial forecasting of a multitude of projects over multiple fiscal years, procurement, programming projects, cost budgeting, project management, or a combination thereof; OR
  • Six years of experience in establishing and monitoring contracts in finance activities, managing re-appropriated funding and financial forecasting of a multitude of projects over multiple fiscal years, procurement, programming projects, cost budgeting, project management, or a combination thereof
  • Valid driver's license
  • Occasional statewide travel with overnight stays

​​​​​

Position Desirables

  • Effective oral and written communication skills
  • Detail oriented and well organized with the ability to work on multiple tasks simultaneously
  • Ability to maintain harmonious relationships with coworkers, management, and the public
  • Ability to utilize spreadsheets, Microsoft Excel pivot tables, SharePoint, Microsoft Word, and project management software programs

*If you meet the qualifications for this position, please follow the link and apply today! https://illinois.jobs2web.com/job/Springfield-CAPITAL-IMPROVEMENTS-COORD-ANALYST-IL-62764/1155790000/

Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office: Office of Finance and Administration/Bureau of Business Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

Posting Group: Transportation ; Building, Fleet & Institutional Support

*If you have questions about the Job Responsibilities or Qualifications, please reach out to the Agency Contact listed above

*If you have questions about the application process, please reach out to DOT.Recruitment@Illinois.gov