Human Resources Recruitment Assistant

City of Appleton

Human Resources Recruitment Assistant

Come join the City of Appleton and thrive! Here at the City, you’ll have the opportunity to work in a forward-thinking, positive environment alongside other caring team members. You’ll be challenged by rewarding work that impacts the lives of community members each day. You’ll expand your skills and knowledge through training and growth opportunities. You’ll be respected and appreciated for sharing your ideas and bringing your authentic self to your work. And you can celebrate your successes with your loved ones because of the great flexible work arrangements the City offers. Come join our team—you belong here! 

OUR ORGANIZATION

As an employer, the City of Appleton is a steadfast organization who values, recognizes, and appreciates employees for the unique talents and abilities they bring to our team. We seek out the potential in each employee and encourage growth and diversity of thought. We are constantly exploring ways that we can continue to offer an exceptional, positive work culture that focuses on flexibility for all of life, valuing employees, taking pride in providing great customer service, and progressive, collaborative leadership and teams.  Listen to what our employees have to say about their experience with us!

OUR OPEN POSITION

The City of Appleton is seeking a Human Resources (HR) Recruitment Assistant 

This is complicated, responsible and confidential administrative work which involves the performance of complex work assignments. Work involves performing independently a wide range of various recruitment related duties as well as administrative duties for the Human Resources Generalist positions. Work requires the exercise of confidentiality, initiative, attention to detail, independent judgment, and discretion in handling delegated administrative assignments. Work is performed under the general supervision of the Deputy Director of Human Resources. 

Here's how you will make a difference:

Essential Job Functions
• Coordinates hiring process for all permanent and seasonal positions: places ads, processes applications, prepares and scores testing materials, administers typing/data entry tests and written tests, sets up interviews, physicals, psychologicals; sends all correspondence. Maintains hiring process spreadsheets and records.
• Conducts all criminal background checks for final candidates and coordinates and conducts background checks for seasonal, volunteers and coaches.
• Performs background checks required by outside agencies.
• Oversees/tracks/maintains files in regards to the Appleton Police Department's function in the Police Officer hiring processes.
• Completes all job postings and announcements to comply with labor agreements.
• Assists with maintaining the City HRIS system as it relates to employee status and pay rates for position changes and/or transfers.
• Maintains employee master payroll system, which involves running computer programs for cost of living increases and non-union performance adjustment increases.
• Maintains city-wide glance chart book, which details the rates, rate steps and salary schedules for all City employees.
• Revises and maintains all union contracts upon ratification.
• Updates, mails and/or routes Recruitment Status Report and Open Position List weekly. Updates the Open Position List on the Human Resources website weekly.
• Compiles and maintains Equal Employment Opportunity (EEO) files, collects and enters data.
• Acts as liaison between employees, supervisors and personnel management.
• Assists staff in a number of complex projects.
• Performs correspondence for professional staff members including typing/data entry and filing.
• Updates and maintains the City's CDL and Random Drug Screen programs.
• Maintains regular punctual and predictable attendance, works overtime and extra hours as required.

Other Job Functions
• Maintains seasonal employee files for evaluations and pay increases.
• Assists with benefit questions when Benefits Coordinator is not available.
• Runs query reports from pulling information as needed.
• Assists with walk-in traffic, processing mail, screening/referring calls.
• Assists with Human Resources record retention, purges and maintains archive files.
• Performs confidential clerical functions for supervisors and department heads from other departments.
• Prepares correspondence for Director and Deputy Director of Human Resources.

OUR COMMUNITY

The City of Appleton is an inviting community nestled in northeastern Wisconsin just north of the largest lake in the state, Lake Winnebago. Home to more than 75,000 residents, Appleton is known for its vibrant and growing downtown, numerous parks, high-quality education, and friendly, safe environment. We are located in the center of the Fox Cities, one of the fastest growing areas in the state which more than a quarter million people call home.  We’re proud that in 2020 Appleton was ranked #1 for the Best Place to Raise Kids by SmartAsset. In 2023, Appleton was also ranked one of the best places to live in the Midwest by Livability.

Any day of the week, you can enjoy a variety of activities from jazz concerts at the nationally-recognized Lawrence University, to Broadway performances at our multi-million dollar Fox Cities Performing Arts Center, to a quiet evening of walking or biking the trails along the river, or enjoying dinner at one of the many fabulous restaurants. 

Appleton offers the rare balance of the cultural experiences of a larger city, while maintaining a hometown feel for residents and visitors alike.  From the largest Flag Day parade in the nation in June, to Juneteenth, to the Mile of Music which attracts musicians from across the world each August, to Hmong New Year, we are proud to welcome all cultures and people from different walks of life.  

SALARY

The hiring salary range for this position is $21.14 to $25.36 hourly, plus an excellent fringe benefit package.

APPLY NOW!

If you are interested in applying for this position, please complete an on-line application at www.appleton.org by no later than Sunday, April 28, 2024. Resumes without an application will not be considered.

City of Appleton Human Resources

100 N. Appleton Street, 6th floor

Appleton, WI 54911

Phone: (920) 832-6458

Email: humanresources@appleton.org

Equal Opportunity Employer