Business Operations Coordinator

 Job Summary

Athelo Group is an athlete-marketing agency built around one simple observation: when brands and athletes team up for an effective partnership, everyone wins. Rooted in our 5 E’s, Educate, Enhance, Entertain, Evolve, Empathize, our team is comprised of trailblazers relentlessly seeking ways to problem-solve and build through innovation and creativity. As a small business on the rise, we are seeking motivated individuals with a growth mindset and appetite to scale and strive for success. In the role of the Business Operations Intern, you will be tasked with assisting the Senior Director of Operations with the day-to-day responsibilities of operating a startup agency, including financial reporting, process evaluation, philanthropic endeavors, and project management. This individual will need to have excellent verbal and written communication skills, be detail-oriented, and eager to learn about the sports and entertainment industry through a unique lens. Candidates will be receiving academic credit for this internship position. 

See Our Work Here: https://vimeo.com/user132298241

Key Responsibilities

• Serve as the primary assistant to the Senior Director of Operations on a day-to-day basis. 
• Help manage records of all new athlete clients and deals, including onboarding materials, asset management, timelines, and reporting. 
• Assist with the execution of yearly philanthropic efforts on behalf of agency and clients. 
• Organize intern recruitment process and develop onboarding materials for new employees and interns. 
• Oversee internal project management tools and assist internal team with active project tracking. 
• Perform monthly accounting responsibilities on behalf of the agency such as data entry, forecasting, and pipeline management. 

Core Competencies 

• Adaptable, High Attention to Detail, Teamwork, Problem Solving, Organized, Self-Starter, Proactive, Strategy-Led, Creative, Results-Driven, Time Management 

General 

• Adopt the Athelo Group culture of professionalism, integrity, effectiveness, and dynamic attitude that contributes to an internal environment of teamwork and promotes a positive brand image to our clients and team. 
• Be willing to go above and beyond to learn and grow both personally and professionally. 
• Program skills: advanced knowledge of G Suite, Microsoft Office, Square Space, Mail Chimp, and social media platforms such as Facebook, Instagram, Twitter, TikTok, Threads, etc. preferred.
• Ability to communicate effectively with others, both verbally and in writing. 
• Proven ability to manage time, meet deadlines, and prioritize. 
• Maintain standards and professionalism with colleagues, clients, and partners during periods of fluctuating workloads. 
• Passion for sports, brand, and athlete marketing that is contagious. 
• Willingness to assume an advanced role and be a direct representative of a fast-growing agency at a client-facing level. 
• Maintain team standards through supporting other team members in achieving their service/quality levels and targets, as required. 
• Build effective working relationships with other team members and externally. 
• Help build and maintain new relationships on behalf of the agency. 
• Manage daily tasks to ensure business needs are consistently met. 

What We Offer 

• Monthly social hours with the team (in-person or virtual, depending on location) 
• Opportunity to grow your network by meeting with industry professionals from brands, agencies, and properties alike - from account managers to key decision makers, business owners and beyond 
• Monthly team Fit Club with prize incentives
• Opportunities may arise to attend athlete events, in person meetings, production and/or media days on a case-by-case basis

Education and Qualifications 

• 1-2 years of related experience and/or training preferred 
• Some educational institutions require prior approval before the start of an internship for academic credit. It is the responsibility of the student to check with their institution to be sure they meet any requirements before they accept a position.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; and this position requires the ability to occasionally lift office products and supplies, up to 20 pounds. 

Work Environment 

This job operates in a remote professional office environment. This role routinely uses standard office equipment.

Term

July 1, 2024 - December 31, 2024 | Full-Time or Part-Time Availability