Human Resources Assistant-Advanced

The Wisconsin Department of Administration (DOA), Division of Personnel Management, currently has an opening for a Human Resources Assistant – Advanced to work as part of the HR team serving the Departments of Revenue (DOR) and Veterans Affairs (DVA). This position is headquartered at the Wisconsin Revenue Building, which is conveniently located 5 minutes from downtown Madison, just off the Beltline and the Capitol City bike path. This recruitment may also be used to fill positions which support other state agencies.

DOA employees have access to an excellent comprehensive benefit and compensation package, this includes paid time off so you can truly have a work/life balance! Our competitive benefits package also includes:

• Substantial leave time including at least 3.5 weeks of vacation and personal holiday to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• Remote/Telework up to 80%: This position allows working remotely up to 80% (i.e.,working remotely up to four (4) days per week, and will report to the DOR building at 2135 Rimrock Road, Madison one (1) day per week, including every other Monday) following an initial introduction and training period.

DOA employees may also be eligible for Public Service Loan Forgiveness. To learn more about DOA’s complete compensation package, please visit our Total Rewards Calculator!

Position Summary

This position provides a wide variety of administrative and technical support to HR staff members, department staff, and external customers. Major activities include the support of recruitment and staffing activities, employee onboarding, and staff transactions. Duties include reviewing and processing various personnel documents; job postings; data entry; filing and organization; and other administrative services supporting the workforce. The incumbent will use various electronic tools including spreadsheets and other specialized software for data entry.

To view the complete position description, click here.  

Salary Information

The starting wage is between $26.00 and $28.15 an hour. Current state employees pay will be based on the provisions in the State of Wisconsin Compensation Plan. This classification is in Pay Schedule 81, Pay Range 04. A twelve-month probationary period will be required.

Job Details

All applicants who may be appointed to this position will be required to allow Region 4 HR to conduct a criminal background check, tax compliance checks, and fingerprint checks on candidates prior to offer of hire.   

Applicants must be eligible to work in the United States.  The Department will not sponsor work or student visas, either at time of hire or at any later time.

Qualifications

Minimally qualified applicants will have training or experience with:

• Data entry (e.g., transcribing, updating information, creating records, verifying, and editing data, etc.); and
• Drafting professional documents for distribution (e.g., creating business documents, memos, letters, reports, executive summaries, etc.). 
  
   

Well qualified applicants will also have experience with (in addition to the minimum qualifications):

• Data entry and drafting professional documents in a human resource role or setting; and
• Coordinating recruitment activities (e.g., recruitment outreach, facilitating new hires orientation, provide customer service to hiring supervisors, candidate correspondence, etc.).

How To Apply

To be considered for this position, you will need to complete the online application process on our external site, wisc.jobs.  For instructions, refer to the following link:  Applying to State Service.  You will be required to attach a current resume and letter of qualifications.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Here are instructions on developing your resume and letter of qualifications for your application and what should be included in these materials. 

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) should complete the application process as described above by the stated deadline.

If you are a veteran with a 30% or greater service-related disability, please send a letter of qualifications, resume, DD-214 (honorable discharge), and documentation of your service-connected disability rating (dated within 12 months) to the contact listed below. Current State of Wisconsin employees in permanent positions are not eligible to apply through this process and must submit an online application.

Questions can be directed to Linda Weber at Lindas.Weber@wisconsin.gov or 608-261-7687.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Deadline to Apply

All application materials must be received by 11:59 PM on January 29, 2024