Administrative Specialist 2 (Behavioral Health)
Administrative Specialist 2 (Behavioral Health)
Job ID: 107189
Location: Oregon City, Oregon
Full/Part Time: Full Time
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Individual accountability
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, October 3, 2023.
PAY AND BENEFITS
Annual Pay Range: $59,925.25 - $77,919.39
Hourly Pay Range: $28.810215 - $37.461244
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
JOB DETAILS AND QUALIFICATIONS
Clackamas County's Behavioral Health Division is seeking an Administrative Specialist 2 to join a fun and supportive team! The ideal candidate will be self-directed, highly organized, detail oriented, committed, and service driven. The Administrative Specialist 2 provides high level administrative support to the executive team and advisory board, acts as division level HR liaison, makes recommendations, and oversees implementation of operational processes and policies. We foster a supportive and caring environment where we can learn and make process improvements together.
Required Minimum Qualifications/ Transferrable Skills:*
• Minimum of two (2) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position
• Two (2) years' experience providing human resources administrative support
• Two (2) years' experience providing high level administrative support to multiple programs or departments
• Two (2) years' experience researching and making recommendations on improving workflows or process improvements
• Strong time-management skills and multitasking ability
• High attitude for learning new software & skillset to operate MS Office suite
• Must pass a criminal history check which may include national or state fingerprint records check
Preferred Special Qualifications/ Transferrable Skills:*
• Associate or Bachelor's degree in business administration or other related field
• Experience working in Workforce Management Software
• Experience working in a government agency/public sector
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
• Highly complex Admin support to Exec Team-Directly assist management in developing and meeting immediate and long-range fiscal and operating goals, and with assigned authority, may act on behalf of management and work is frequently independent in nature.
• HR liaison/personnel support - process confidential personnel information -high level of confidentiality involved. Ability to interpret and analyze laws, rules, policies and procedures and apply these to specific situations.
• Highly complex support for operational processes, process improvement, and training employees-interpret and analyze laws, rules, policies, and procedures and apply those interpretations to specific situations to provide complex administrative assistance to management.
• Advisory board liaison - Mental Health and Addictions Council- Attend all public meetings and provide high level of admin support to the advisory board members and division director. Manage all recruitments and communication.
• Lead for special projects that require interpretation of county/department/division level policies and procedures - may be complex in nature and frequently require independent work. May involve internal and external stakeholders.
REQUIRED KNOWLEDGE AND SKILLS
Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes.
Thorough knowledge of: Techniques and principles of supervision and training; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.
Working knowledge of: Fiscal monitoring and planning methods; governmental budgeting techniques and procedures; research techniques and procedures; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations.
Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; lead or supervise the work of assigned staff.
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off) - Typical work schedule: Mon - Thur 7:00am - 5:30 pm.
Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
ABOUT THE DEPARTMENT
The Clackamas County Behavioral Health Division strives to provide excellent mental health, substance use, care coordination, forensic, and peer services to those individuals who receive the Oregon Health Plan, Medicare or are uninsured and living in Clackamas County. Services are either provided by our own staff or through referral to partner providers located throughout the county.
Behavioral Health is a Division of the Health, Housing, and Human Services (H3S) Department.
Behavioral Health is a Division of the http://www.clackamas.us/h3s/
Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.
Clackamas County only accepts online applications.
Help With Your Application:
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:email@example.com?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
Jenn Johnson, Recruiter
To apply, visit https://apptrkr.com/4637543
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