Legal Assistant 1 (District Attorney's Office)
Legal Assistant 1 (District Attorney's Office)
Job ID: 107175
Location: Oregon City, Oregon
Full/Part Time: Full Time
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Individual accountability
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
Equity, diversity, and inclusion are at the core of everything we do. Clackamas County is committed to building a workforce that reflects the community we serve, so we encourage applicants of diverse backgrounds and experiences to apply.
This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, October 9, 2023.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
IMPORTANT: The computer skills testing (Microsoft Word, Microsoft Excel & Data Entry) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.
PAY AND BENEFITS
Annual Pay Range: $47,617.50 - $59,925.25
Hourly Pay Range: $22.893027 - $28.810215
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
JOB DETAILS AND QUALIFICATIONS
• Are you passionate about helping others?
• Do you want to make a difference in our community?
• Do you have exceptional organization skills?
• Do you have creative problem solving skills?
• Do you thrive in a fast paced environment, where change is encouraged and continuously promoted?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?
If you answered “yes” to the questions above, we want you to join our team as a Legal Assistant 1 in the Criminal Division of the Clackamas County District Attorney's Office. We are seeking a motivated individual with strong communication and interpersonal skills. If you are selected this position, you will play a critical role in providing legal support services to the prosecutors of the Clackamas County District Attorney's Office. You will have an opportunity to apply your knowledge of basic legal terminology, organizational skills, and judgment to prioritize multiple competing tasks in order to support the work of the prosecutors. Additionally, you will be responsible for performing a wide variety of technical tasks and office functions in support of legal and administrative actions.
As a Legal Assistant 1, you will provide basic legal assistance and administrative support to Deputy District Attorneys. This may include reviewing and entering case information into a case management system, preparing legal documents and correspondence from form templates, maintaining case files, and basic trial preparation. The Legal Assistant 1 is the entry level within the Legal Assistant series with assigned caseloads that only require a District Attorney Information for charging and do not involve preliminary proceedings (Grand Jury or preliminary hearing). In this role, you will be responsible for providing exemplary customer service in person, in writing, and over the phone to judges, court personnel, police agencies and other jurisdictions, community members, and co-workers. In addition, it will be absolutely critical to accurately enter sensitive data. Other key elements of these positions include a focus on organizing and prioritizing work, serving as the point of contact for local agencies, as well as working collaboratively with, Deputy District Attorneys (DDAs), and agents. This position requires providing high quality clerical support, such as reception, scanning, form and document processing, answering phone, and/or processing mail, as it may be necessary from time to time.
The position may provide you with an opportunity to work with some degree of independence, including training staff related to duties in assigned areas, providing support for special projects, and taking initiative to investigate and problem solve issues, while working collaboratively with others to achieve a positive outcome.
As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of relevant experience providing clerical support, including data entry, reception and document processing
• Basic familiarity with legal terminology, general legal office procedures, and/or other relevant legal processes
• A minimum of one (1) year of experience providing customer service over the phone and in person
• A minimum of one (1) year of experience working with sensitive and confidential information
• A minimum of one (1) year of experience in positions that required strong organizational skills
• A minimum of one (1) year of experience establishing priorities and managing workload with minimal supervision
• Experience working in a fast paced environment
• Basic proficiency in Microsoft Word and Excel
• Strong data entry skills
Preferred Special Qualifications/ Transferrable Skills:*
• Experience working in a legal and/or criminal justice field
• Experience using a case management system
• Working knowledge of principles, practices, and procedures of criminal or judicial system
• An understanding of the criminal justice system infrastructure
• Knowledge of laws, statutes, regulations, executive orders, agency rules of the federal, state, and local governments, mandated Oregon Administrative Rules, and public records laws
• Possession of Law Enforcement Data System (LEDS) certification
• Designation as Notary Public for the State of Oregon
• Must pass a post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea.
• Must pass a background check, which includes, but is not limited to, criminal history, driving record, and national or state fingerprint records check.
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Post-employment Requirements Within 60 Days of Hire:
• Requires possession of Law Enforcement Data System (LEDS) certification
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS ROLE | We are searching for someone who:
Creates a Respectful and Safe Environment by promoting a working environment and culture in which employees and all the youth, families, and victims we serve feel physically and emotionally safe and able to express themselves without repercussion. The ideal candidate is committed to serving diverse populations, and recognizes that all youth, families, and the victims we serve must be treated with dignity and respect, and must not experience discrimination, bias, or a lack of equity in services. These diverse populations include, but are not limited to, people of all races, ethnicities, and national origins; lesbian, gay, bisexual, transgender, and gender-nonconforming people; individuals with physical or mental disability; people of all ages, religions, genders, political affiliations, veterans; and people of various socio-economic statuses.
Embodies “SPIRIT” by demonstrating a commitment to the Clackamas County core values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust in their work (Clackamas County Core Values).
Builds Relationships by sustaining cooperative working relationships with internal and external customers, partners, and stakeholders.
Commits to Teamwork and Collaboration through team unity by working effectively towards a shared goal, encourages sharing of information, productive problem solving, and putting team success first.
Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of the diverse youth, families, and victims we serve.
Embraces Continual Learning by displaying an ongoing commitment to, and takes ownership for, learning, self- improvements, and demonstrating willingness to grow within the job as technology and organizational changes demand it.
Honors Confidentiality in compliance with privacy laws and in accordance with the District Attorney's Office standard practices and procedures, where sensitive information is used with utmost discretion and only for the purpose of fulfilling employment obligations and business needs of the organization.
Possesses Strong Verbal and Written Communication Skills by demonstrating the ability to clearly communicate in a professional and organized manner with variety of individuals inside and outside the organization.
Values Technology & Use of Electronic Systems appropriately and effectively for the processing and distribution of information, supports the implementation and use of technology in the workplace.
Seeks to Problem Solve as evidenced by using critical thinking and analytical skills, identifies alternative strategies bringing a solution- focused approach to address challenging or difficult solutions.
Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to effectively manage tasks.
Puts Ethics into Action by holding himself, herself, or themselves to a high standard of professional, honest, and objective behavior in all dealings with or about victims, witnesses, Law Enforcement Agents, defense attorneys, Judges and Court staff, stakeholders, community partners, and service providers. Maintains professional relationships and appropriate social, emotional and physical boundaries at all times with all persons District Attorney's Office is entrusted to serve.
Please review the classification specification, which includes the typical tasks of this position by clicking on the following link: https://www.clackamas.us/des/legal-assistant-1.
If assigned to Intake desk, duties include but are not limited to: responds to or finds solutions for questions and issues regarding cases submitted by law enforcement agencies; consults with supervisor for assistance on new or unusual issues; receives, reviews, and inputs law enforcement reports from agencies; identifies, flags or extracts, and categorizes confidential reports that would require qualified protective orders prior to discovery; updates or adds defendants; creates new case within case management system and updates case with all pertinent information found within law enforcement reports and LEDS criminal history; links related digital evidence; applies thorough knowledge and understanding of charges to efficiently assign case to deputy district attorney based on severity of charge; identifies missing reports or evidence, and makes requests; processes all reports associated with in-custody defendants on the day of In-Custody arraignment, adhering to variety of timelines.
If assigned to the Front desk, duties include but are not limited to: Provides customer service to our phone-in/walk-in clients and other agencies throughout law enforcement and defense council; handles and processess all mail safely. This mail can consist of electronic email inboxes, Letters of Disposition, Satisfactions of Judgment and Hard Copy Police Reports/Digital Evidence.
If assigned to the Out-of-custody desk duties include but are not limited to: Docketing staff edits and sends out the Trial/Long Docket so that DDAs and staff know the location of hearings and the DA Website can be updated for citizens to reference. Docketing staff are responsible for preparing for all out of custody hearings. For the named dockets, this includes pulling all physical materials, matching Setting Control in case management system (PbK) to the court schedule and informing DDAs where to pick up the materials. For un-named dockets (ie trials and motions etc), this means matching Setting Control in PbK to the court schedule and sending the omnibus docket.
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
ABOUT THE DEPARTMENT
The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.
To honor diversity and to treat all persons with respect.
To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.
To honor victim's rights and interests throughout all phases of the justice system; to invite victim's participation in determining how to meaningfully address harm.
To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.
Clackamas County only accepts online applications.
Help With Your Application:
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:email@example.com?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
Lindsay Roberts, Recruiter
To apply, visit https://apptrkr.com/4634458
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