Executive Assistant
POSITION TITLE: Executive Assistant
REPORTS TO: Director, Project Management & Impact
SUPERVISION EXERCISED: May serve as Supervisor for interns, serve as liaison between administrative and managerial staff as needed, and provide training on processes and software.
LOCATION: Anywhere ADL has an Office
Grade/Class: Grade C, Non-Exempt, Non-Union
ABOUT THE ORGANIZATION:
ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.
PRIMARY FUNCTION:
To provide a broad range of administrative and project management support as well as substantive assistance to the SVP of Impact and the SVP of National Affairs and their respective departments.
Responsibilities
Primary:
- Provide support to the SVP of Impact and the SVP of National Affairs and their respective departments, including program and event support, database management, administrative processing, and scheduling
- Day-to-day lead for Impact and National Affairs Department's internal performance and operational planning.
- Coordinate projects and issues with, Travel, Operations, and Regional Offices.
- Maintain administrative records for key projects and the Impact and National Affairs Department's Front Office budget.
- Work closely with accounting and finance team to execute vendor contracts and payments.
- Conduct research, analyze content, and write memoranda on areas related to the Impact and National Affairs Departments.
- Compile, prepare and submit data and reports for internal and external stakeholders.
Secondary:
- May serve as a point of communication for external contacts and stakeholders
- Lead certain projects and initiatives.
Qualifications
Skills:
- Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.
- Excellent written communication skills.
- Demonstrated ability to prioritize and multi-task to complete projects.
- Exceptional attention to detail.
- Strong customer service and communication.
- Strong team player.
- Preference for experience with dashboards and data visualization.
Work Experience:
- The ideal candidate has a several years working in a professional office, including experience as an executive assistant.
Education:
- Bachelor’s degree or equivalent experience is required.
Work Environment:
- ADL COVID-19 Protocol (updated periodically): ADL is adhering to public health guidance regarding COVID-19. ADL will require that all employees are vaccinated with exceptions for medical and religious accommodations. ADL is requiring proof of vaccination. ADL is a hybrid environment; this role may require 3 days in the office.
Compensation:
- This position has a salary range of $37,000 to $60,000. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.
ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, underrepresented ethnic minorities, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.
ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at talentacquisition@adl.org.
ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.
The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.