Accounting Specialist II

applications for the position of:

Accounting Specialist II -County Clerk's Office

SALARY:

$28.87 - $37.49 Hourly

OPENING DATE:

01/24/23

CLOSING DATE:

01/31/23 11:59 PM

JOB OVERVIEW:

GENERAL PURPOSE

Performs technical and administrative accounting functions relative to the County’s accountpayables/claims, bank reconciliation, tax levies, Clerk banking records and fixed assetsmanagement. Performs a variety of advanced accounting functions.

*Current Sarpy County employees will receive preference*

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Responsible for administering, coordinating, and implementing the accounting process andprocedures for the County’s accounts payables, account reconciliation and payroll. Work withdepartments to compile accurate data, financial reports and prepare and submit the finaldocuments and reports to the County Board within established guidelines and timelines.

P

rovide technical accounting support to departments, including the accounts payable, generalledger accounting, and account reconciliation.

Assist in the development and implementation of policies and procedures relating to accounting,payroll, fixed assets and other software updates or

required by accounting standards, action of theCounty Board and/or state and federal agencies when required.

Ensures accuracy of accounts for the County's audit firm to ensure the Clerk/ROD's office internalcontrols, as well as identifying areas where pre-audit activities could reduce cost to the Countywhile strengthening procedures.

Provide financial analysis statements including monthly balance sheets, income statements, andcash flows statements.

Work within a team of coworkers to balance priorities, meet deadlines, share the workload andprovide information and training support.

Assure that assigned areas of responsibility are performed within budget and that budgeted funds,personnel and time are proficiently used.

Contribute to vision and direction of accounting initiatives within the Clerk/ROD’s office. Provideoversight to accounting initiatives as needed.

Establish and maintain effective working relationships with employees, coworkers, supervisors,officials, department heads, law enforcement, attorneys, judges, vendors, other agencies and thegeneral public.

Process incoming payments by check, credit card, and EFT.

Assist with preparation for annual audits.

Prepare and distribute annual IRS and 1099 forms.

Ensure compliance with internal accounting procedures.

Maintain accurate records, including ledgers, journals, receipts, and invoices.

Make journal entries to balance in general ledger, revenue and expense accounts

Develop and maintain reports and files on the Accounts Payable processes.

Develop and maintain reports and files on asset and liability account balances.

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Develop and maintain regular reports via the county’s accounting system.

Assist in the preparation of the clerk/records/ROD budget preparation.

Recommend actions to identify and stop misuse of funds.

Maintain accounts by recording, identifying and verifying financial transactions following internalaccounting procedures and policies to ensure financial security.

Oversee reconciliation of funds and provides information to Clerk/ROD, Chief Deputy CountyClerk/ROD and/or CFO as requested.

Compile and record data and details of financial transactions in appropriate ledgers or other dataentry devices utilizing standard bookkeeping principles and departmental operating procedures asa guide.

Maintain current knowledge of applicable county, state, and federal regulations affectingaccounting departmental activities

Maintain the County inventories (fixed assets) with departments and officials to provide accountingdata

Represent the Clerk/ROD when interacting with the public and answer questions; respond toinquiries from employees, customers and others and refers, when necessary, to appropriatepersons

Peripheral

Duties

Perform additional duties or assists staff when needed.

Keeps current with regulatory and professional advances.

Coordinate and compile data for special projects as assigned.

Serve as a member of various committees as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience

5 years of general accounting experience

3-5 years of experience working with public sector accounts payables, tax documentation andpayroll

Bachelor’s degree in accounting or related field preferred

Experience with SAP or similar ERP software suite (MUNIS-Tyler Tech)

Necessary Knowledge, Skills and Abilities:

Financial reporting and analysis (MUNIS ERP software platforms).

Financial statements and tax preparation software (ADP Tax and 1099 requirements).

Account reconciliation (Quicken).

Compliance software (TIN and FIRE verification).

Spreadsheet software (Microsoft Excel, Google Sheets).

Database reporting software (MUNIS and ADP Report Writer, SAP Crystal Reports).

Requires broad conceptual knowledge and ability to analyze multiple, complex accountingfunctions.

Public sector knowledge of accounting/budgeting principles and practices.

Knowledge of applicable county policies, laws, and regulations affecting department activities.

Strong written and oral communication with organization and attention to detail.

Analytical and problem solving skills with time management.

Systems analysis with mathematical and deductive reasoning.

Critical thinking along with active learning

Ability to plan and organize with skill in compiling and interpreting statistical data

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Ability to operate equipment and software including, but not limited to MUNIS Accounting, ADPPayroll, word processing, PowerPoint, RIM software, and data configuration software, multilinephone, computer, printer, scanner, copier.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit/remain stationary,talk, and hear (i.e. communicate / exchange information), and operate/manipulate equipment (e.g.use hands to finger, handle, or feel objects, tools, or controls). The employee is occasionallyrequired to walk/move about, stand (i.e. remain upright), stoop, bend, climb, kneel (i.e. positionself), and reach.

The employee must occasionally lift and/or move up to 25 pounds.

Required sensory abilities include vision, hearing, and smell. Visual abilities, correctable to normalranges, include close and color vision as well as the ability to adjust focus. Communicationabilities include the ability to talk (i.e. verbal exchange / exchange information) and hear (i.e.exchange information accurately) within normal ranges. Incumbent must be able to exertsustained concentration for several hours at a time.

Work is performed indoors in an office setting. Work hours may include evenings, weekends, call-ins, and holidays. Work may be fast-paced when dealing with multiple priorities and timeconstraints. The noise level is typically moderate.

SELECTION GUIDELINES

Formal application, rating of education and experience, interview, reference checks, successfulcompletion of a national criminal background check, successful completion of a pre-employmentdrug screen, and other job related tests or checks as may be required.

DISCLAIMER

The job description is current as of the date signed. Any omission of specific statements does notexclude them from the position if they are similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer andemployee and is subject to change by the employer as the needs of the employer andrequirements of the job change.

APPLICATIONS MAY BE FILED ONLINE AT:

http://www.sarpy.gov

1210 Golden Gate Drive

Papillion, NE 68046

402-593-4465

402-593-4487

humanresources@sarpy.com

Position #00973

ACCOUNTING SPECIALIST II - COUNTY CLERK'S OFFICE

VB

Accounting Specialist II - County Clerk's Office Supplemental Questionnaire

*

1.

What level of education have you achieved?

No high school

High School or GED

One year of college

Up to 2 years of college

Up to 3 years of college

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Bachelor's degree

Master's degree

Advanced Degree

*

2.

How many years of bona fide work experience in general accounting do you have?

Up to 3 years experience

3 years experience

4 years experience

5 years experience

6 years experience

7 years experience

8 years experience

9 or more years experience

*

3.

Describe in detail your general accounting experience. If you have no experience, pleasewrite 'N/A'.

*

4.

Are you able to perform the essential functions of this position with or withoutaccommodation?

Yes

No

*

5.

Are you able to meet the physical demands and work environment requirements of this jobwith or without accommodation?

Yes

No

*

6.

Hours of this position are M-F 8:00 am - 4:45 pm. Are you able to meet the hoursrequirement of this position?

Yes

No

*

7.

Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the Stateof Nebraska or its governmental subdivisions if termination of previous employment was forother than disciplinary reasons.

Yes

No

*

8.

Sarpy County complies with Nebraska Veterans' Preference Laws. If you are claimingVeterans' Preference you must attach Form DD214 (prefer member form 4) and ifapplicable, documents showing you receive or are eligible to receive benefits from the U.S.Dept. of Veterans Affairs. The spouse of a 100% disable veteran may claim preference byproviding the Form DD214, Proof of Disability and a marriage certificate. The spouse of aservice member may claim preference and is limited to the time the service member is onactive duty and up to 180 days after discharge/separation from service. DO YOUUNDERSTAND AND ACCEPT THESE STIPULATIONS?

Yes

No

N/A - does not apply

* Required Question