Volunteer Services and Payroll Assistant
Summary:
Provide support for payroll processing and volunteer services administrative tasks including helping the team respond to employee questions, payroll processing, volunteer tracking, and assisting with auditing and invoice payments.
- Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
- Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
- Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
- Trust in Each Other. Each employee knows that his/her co-workers can be trusted to make the right decision for our family, patients, staff and community.
- A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.
Essential Job Responsibilities:
Payroll Assistant tasks
- Responsible for managing Payroll email inbox and answering employee questions or forwarding to the appropriate team member to respond
- Submit Friend of the Court paperwork (payroll related) and ensure children’s coverage due to the QMSCO isn’t dropped during Open Enrollment
- Assist payroll with processing bi-weekly and monthly payroll and act as payroll processing back-up
- Coordinate with payroll on reconciliations associated with PTO & EII discrepancies, 403b/457 changes, direct deposits, tax reporting, payment of tax liabilities, voluntary deductions, and others as assigned.
- Responsible for tracking and updating 403b/457 contribution changes for bi-weekly and monthly payroll processing
- Submit carrier files (834 files), portability file, and 403b/457 file to carriers each week or after each payroll is processed
- Establish and update payroll, time and attendance, reconciliation and reporting documented procedures
- Assist with training of Managers / Supervisors / Editors / Approvers in the efficient use of the Time Management Systems
Volunteer Services Assistant tasks
- Assist with general and college student volunteer programming including recruiting, setting up interviews, onboarding, confirming paperwork, completing badge requests, and background checks
- Maintain volunteer files, applications, references, TB tests, and quarterly hours
- Maintain database of volunteer information
- Organize the Volunteer Recognition Event including Volunteer of the Year and Student Volunteer of the Year judging and selection
- Assist with volunteer engagement, evaluation, and reporting
- Assist department liaisons with the development of volunteer training for positions within their department
- Monitor ongoing satisfaction with and effective utilization of volunteer placement and collect feedback from volunteers and staff
- Help as needed, in all areas of HR including answering phone lines, greeting guests, and triaging requests for information