Benefits Assistant
Summary:
Provides support for benefits plans administration tasks including helping the team respond to employee questions, benefits tracking, and assisting with auditing and invoice payments.
- Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
- Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
- Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
- Trust in Each Other. Each employee knows that his/her co-workers can be trusted to make the right decision for our family, patients, staff and community.
- A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.
Essential Job Responsibilities:
- Responsible for managing Benefits email inbox and answering employee questions or forwarding to the appropriate team member to respond
- Assist with basic benefits administration tasks including employee enrollments, enrollment reminders, dependent verification process, dependent over-age tracking, and processing monthly invoices for self-bill products
- Quarterly reconciliation of all invoices including but not limited to medical, dental, vision, Disability, COBRA. Monthly reconciliation of Flexible Spending
- Maintain employee medical and benefit (election forms) files
- Assist with planning and implementing open enrollment activities for medical, dental, and vision insurance, flexible spending and HSA benefits. Assists employees with online enrollment process where needed and track required documentation of open enrollment elections
- Track missed and make up deductions in arrears for LOAs including mailings and collections process, audit benefit vendors for accuracy. Maintains records in compliance with HIPAA privacy regulations
- Submit Friend of the Court paperwork (benefits related) and ensure children’s coverage due to the QMSCO isn’t dropped during Open Enrollment
- Assist payroll with processing bi-weekly and monthly payroll and act as payroll processing back-up
- Coordinate with payroll on audits including PTO & EII discrepancies, 403b/457 changes, and others as assigned.
- Submit carrier files (834 files) and portability file to carriers each week or after each payroll is processed
- Help as needed, in all areas of HR including answering phone lines, greeting guests, and triaging requests for information
- Responsible for special projects as assigned.