Part-Time Accounting Specialist
This is an entry level position that is part-time, and allows for flexible scheduling. This can be an internship or a permanent part-time position. Please specify availability on application.
PLEASE APPLY USING OUR WEBSITE APPLICATION LINK: https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=2678629
Summary
The Accounts Receivable/Payable Specialist is responsible for maintaining customer and vendor accounts. This includes monitoring and managing account balances, processing payments to vendors and payments from customers in a timely fashion, and maintaining adequate records for both AR and AP sub-ledgers
Essential Duties & Responsibilities
A/R Duties include:
• Managing customer account balances
• Working with Divisional contacts or customers directly to collect past due balances
• Apply cash receipts to customer accounts and follow-up on any discrepancies
A/P Duties include:
• Managing Vendor account balances
• Obtain and verify appropriate approvals and account coding for payables
• Enter payables into accounting system and process weekly payments
• Working with Divisional contacts or vendors directly to manage payable balances
• Maintain Vendor information including Tax ID numbers, W9’s, and 1099 status
• Process annual 1099 reports
Other Duties include:
• Answering, screening, and forwarding incoming phone calls
• Perform other clerical receptionist duties such as filing, photocopying, scanning and faxing
• Receive, sort, and distribute daily mail/deliveries
• Complete all other duties as assigned by management
All employees have a responsibility to act in a safe manner; all accidents or incidents must be reported to management immediately.
Qualifications and Education A high school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience is preferred.
Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills To perform this job successfully, an individual should have knowledge of Accounting software; Spreadsheet software and Word Processing software.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
Speaks clearly and is able to provide helpful answers when responding to questions.
• Able to work independently as well as part of a group.
• Able to deal with changes, delays or unexpected events. Can suggest a solution when facing a change or problem.
• Reacts well under pressure. Follows through on commitments and meets deadlines.
• Demonstrates accuracy, thoroughness, and attention to detail.
• Monitors own work to ensure quality.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.