This is a highly responsible professional position involving difficult and complex work comprising of a variety of tasks requiring independent decisions within established practices. Duties and responsibilities are under the direction of the Editor-in-Chief of Administrative Rules.
Job Functions and/or General Responsibilities:
- Oversee the receipt of all filings of proposed rulemakings and other miscellaneous documents filed by state officials and agencies.This requires checking to see if all information is there, checking the delegation of authority on file for the signer of letters and affidavit(s); date stamping documents, stamping documents with internal logging number and log rulemaking(s) into e rules system.
- Manage the order and priority given the proof reading and make initial editing markups for proposed rulemaking(s) and miscellaneous documents by private read or with another reader/proofer, including checking fiscal notes for required information.
- Ensure that once copy of rulemaking is fully reviewed and marked with proposed corrections that state agencies are contacted regarding any questions and corrections needed and review the final corrections in conjunction with the editor, associate editor and assistant editor.
- Update monthly the electronic copy of the Code of State Regulations so that it is always current for future subscribers.
- Using CMS post monthly updates to the Code of State Regulations both current and archived. Post other material through CMS as needed.
- Check RSMo citations in Authority sections and Orders of Rulemaking to make sure they are correct.
- Assist the Editor-in-Chief in form or content decisions as asked and needed.
- Oversee the final pagination proof reading of the Code of State Regulations (Code) and Missouri Register for publication.
- Answer phones as needed and answer questions from agencies or the public on the rulemaking process.
- Assist agencies with rulemaking as needed including working with agencies on any rule(s) they plan to file prior to the filing, assisting with calculating critical filing dates, and helping determine effective dates for the rule(s).
- Update indexes and tables for the Code.
- Assist in proofreading pagination copy of rulemakings prior to submitting to the print shop.
- Work with Publications Specialist to assist in formatting rulemaking documents for the Code, Missouri Register, and proofing the formatted documents prior to printing.
- Assist in presenting rulemaking classes to state agencies as needed. Schedule classes with input from Editor-in-Chief and the agencies.
- Provide updates for the rulemaking manual.
- Work with other editors to prepare the final copy of all Code and Missouri Register updates each month and submit to IT to update the Internet version of the Code and Missouri Register.
- Work with front desk personnel to track all sales of Code and Missouri Register (Register) and respond to inquiries regarding purchase of these publications.
- Work with front desk personnel to respond to all inquiries regarding purchase of copies of Code and/or Register and collect money for sale of such publications.
- Process print requisitions for the Missouri Register and Code Process print requisitions for individual title subscriptions.
- Work with front desk personnel and editors to assist in printing labels for mailing of the Code and/or Register as needed.
- Work with front desk personnel and director to assist in maintaining financial information for the division and keeping sale of information records.
- Perform other duties as assigned by the Editor-in-Chief of Administrative Rules.
Required Knowledge, Abilities, and Skills:
- Excellent oral and written communications skills.
- Strong interpersonal skills and the ability to work on a team.
- Excellent organizational and time-management skills.
- Excellent customer service skills.
- Ability to prioritize work effectively.
- Exceptional editing and proofing skills.
- Ability to establish and maintain effective working relationships with peers, state agencies, and the public.
- Graduation from an accredited four-year college or university required or the equivalent combination of education and experience in English, journalism, writing, or closely related area.
- One or more year(s) experience in editing or in a publication setting is desired.
- Knowledge of the administrative rulemaking process desirable.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.