Warehouse Operations and Accounting Coordinator

Based in Sweetwater, TN, our client’s mission is to be the global leader in the design and manufacture of acoustic systems that meet the needs and exceed the expectations of designers, architects, engineers, contractors, and facility owners/managers.

Position Summary

Reporting to both Director of Operations as well as the CFO, this role supports the day-to-day activities of both factory operations and accounting. This role helps ensure that manufacturing projects are properly documented, production and shipping information is communicated accurately, and routine accounting activities are completed in a timely manner.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working in both an office and manufacturing environment. This position requires someone who can manage administrative responsibilities while also providing hands-on support to factory operations when needed.

Key Responsibilities

1. Factory Operations

Project Documentation: Ensure all required paperwork for manufacturing projects is printed, organized, labeled, and prepared according to project-specific requirements.Shipping Notifications: Prepare and send shipping notifications to customers, providing timely and accurate communication regarding order shipments.Production Communication: Prepare and distribute production breakdowns to the internal team to communicate project requirements, production details, and priorities.Manufacturing Support: Assist with manufacturing and production activities as needed to support workflow, meet project deadlines, and maintain operational efficiency.Organization and Coordination: Help maintain organized project documentation and support communication between the factory, office, and other internal team members.

2. Data Entry and Accounting

Accounts Payable: Enter vendor invoices into the accounting system, ensuring invoices are recorded accurately and assigned to the appropriate accounts.Month-End Journal Entries: Assist with the preparation and entry of month-end journal entries as part of the monthly closing process.Manual Journal Entries: Prepare and enter required manual journal entries throughout the month to ensure financial transactions are recorded accurately and in the appropriate accounting period.

Qualifications and Skills

Experience with production and/or operations planning and coordination.Ability to track and report out on project statuses.Ability to manage multiple tasks and prioritize responsibilities effectively.Proficiency with Microsoft Excel and other standard office applications.Experience with accounts payable and general ledger entries a plus.Ability to work collaboratively with both office personnel and factory employees.Willingness to assist with hands-on manufacturing activities when necessary.Ability to work independently, follow established procedures, and meet deadlines.

Key Attributes for Success

Organized: Keep project paperwork, production information, and accounting records accurate and accessible.Reliable: Completes assigned tasks on time and follows through on responsibilities.Detail-Oriented: Ensure accuracy in documentation, shipping communications, invoices, and journal entries.Flexible: Move between administrative, accounting, and manufacturing responsibilities as business needs require.Team-Oriented: Communicates effectively and supports the overall success of the factory and finance functions.