Purchasing Specialist

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines. 

Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels

Hands-on, in-office headquarters role where you’ll play a key part in keeping operations organized and on track—ideal for someone who takes pride in accuracy, consistency, and follow-through

RESPONSIBILITIES:

• Travel Administration
  • Add, update and remove employees from travel site
  • Ensure T&E compliance
  • Ensure T&E users are utilizing proper channels to procure goods
  • Validate meal and travel expenses fall within company policy
• Preparation/Discrepancy Reconciliation
  • Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department
• Procurement of Goods and Services
  • Input order requests
  • Review approved order requests and provide purchase orders to vendors
  • Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)
  • Liaison with internal customers; provide assistance investigating order discrepancies
  • Maintain weekly/monthly data from vendors
• General administrative support for Supervisor, Director and VP of Strategic Sourcing
• Primary back up to Facilities Coordinator

QUALIFICATIONS:

• High School Diploma
• A minimum of one (1) year of relevant experience in a fast-paced environment 
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Ability to take direction, critical feedback, and adapt to improve skills and effectiveness with a positive attitude