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 Excite All Stars Administrative & Development Capacity Building VISTA
 

Goal 1: Strengthen Administrative Infrastructure to Support Program GrowtH

The VISTA will accomplish Goal 1 by:

  • Executive Director Support: Assisting the Executive Director with administrative systems that support program growth, including document organization, meeting coordination, and internal reporting tools.
  • Systems Development: Creating and organizing digital filing systems, operational templates, and tracking tools to streamline communication and program management.
  • Data & Reporting Support: Assisting with organizing program data, attendance tracking, and impact reporting that supports grants and stakeholder communication.


 

Goal 2: Build Development and Fundraising Capacity


The VISTA will accomplish Goal 2 by:


 

  • Donor Database Management: Assisting in organizing and maintaining donor and partner information within a CRM or tracking system to improve engagement and follow-up.
  • Grant Research & Preparation: Researching potential grant opportunities and assisting with the preparation of grant materials and supporting documentation.
  • Fundraising Campaign Support: Supporting fundraising initiatives including donor communications, sponsorship outreach preparation, and event coordination.


 

Goal 3: Strengthen Community Awareness and Volunteer Engagement

The VISTA will accomplish Goal 3 by:


 

  • Content Development: Assisting with the creation of newsletters, social media posts, and promotional materials that highlight youth success stories and program opportunities.
  • Volunteer Coordination: Supporting volunteer recruitment and onboarding systems, including maintaining volunteer contact lists and assisting with orientation materials.
  • Program Promotion: Helping share information about Excite All Stars programs and events with community partners, schools, and families.

 

Step 2: First-Year Project Plan
 

Excite All Stars seeks to host an Administrative & Development Capacity Building VISTA to strengthen the organization’s operational infrastructure and long-term sustainability. The VISTA will support the Executive Director and development team by improving administrative systems, organizing donor and program data, and assisting with fundraising initiatives.


 

One primary focus of this first-year project will be improving internal systems that help the organization track donors, volunteers, and program impact. By helping organize digital records, creating reporting templates, and supporting donor database management, the VISTA will increase efficiency and strengthen communication with supporters and partners.


 

The VISTA will also assist with researching grant opportunities and preparing materials that support Excite All Stars’ fundraising efforts. Additionally, the VISTA will help promote programs through newsletters, social media, and community outreach, helping increase awareness and participation among youth and families.


 

This project will lay the foundation for future growth by building stronger operational systems, expanding fundraising capacity, and increasing community engagement. Over time, the work started by the VISTA will help Excite All Stars secure additional resources, grow its programs, and serve more youth through its sports-based youth development, leadership, and workforce readiness initiatives.