Project Coordinator
Founded in 1997 in Baltimore, MD, Miller Construction Services, Inc. is a general contracting and construction management firm that emerged as an extension of Miller Refrigeration, a service-based company established in 1990. With over 25 years of experience, Miller Construction has expanded its services to deliver high-quality projects across the East Coast, Midwest, Texas, and beyond. Our strong, customer-first ethos drives us to treat every client as a valued member of the Miller family. This commitment to relationships extends to our employees, fostering a culture of appreciation where well-being and professional growth are prioritized at every level.
ROLE AND RESPONSIBILITIES:
- Support Project Managers with administrative coordination throughout all phases of construction projects.
- Maintain and organize project files, documentation, and correspondence (electronic and physical).
- Assist with the preparation of scopes of work, RFIs, submittals, and bid packages.
- Solicit and track subcontractor and vendor bids; compile comparison summaries for review.
- Assist in tracking budgets, purchase orders, change orders, and invoicing.
- Monitor project schedules and updates from the field team; help flag risks or delays.
- Coordinate project meetings, take meeting minutes, and distribute action items
- Help ensure timely collection and submission of closeout documents including O&M manuals, warranties, and as-builts.
- Communicate regularly with subcontractors and vendors to obtain required documentation and updates.
- Provide general support to ensure projects stay on track and aligned with company processes.
- Perform other duties as assigned in support of the project team.
ROLE REQUIRMENTS:
Education:
- High school diploma or equivalent required
- Associate’s or Bachelor’s degree in Construction Management, Business Administration, Project Management, or related field preferred
Experience:
- 2+ years of experience in an administrative, project coordination, or construction support role
- Previous experience in commercial construction or general contracting is a plus
Skills & Competencies:
- Highly organized with strong attention to detail.
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Team player with a proactive, solution-oriented mindset
- Familiarity with construction terminology, documentation, and project lifecycle preferred
- Computer literacy required