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Event Center Setup Crew

San Jose State University
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Position Overview
The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center (PCUEC), and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.

Mission
The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.

Job Summary
Under the immediate supervision of the Event Center Operations Manager. Setup Crew members play a hands-on role in executing all physical event setups and takedowns at the Event Center and surrounding areas. As the backbone of event logistics, this team ensures that spaces are ready, equipment is in place, and events are set for success. This is a physical, fast-paced, and team-oriented position.

Essential Functions and Tasks

  • Execute event setups and breakdowns per diagrams and instructions (tables, chairs, staging, etc.)
  • Maintain cleanliness and organization of event spaces and storage areas
  • Load/unload equipment and support event turnover and transitions
  • Assist with minor equipment checks and report damages or inventory shortages
  • Provide on-site event support as directed (restocking, monitoring, resetting spaces)
  • Follow safety procedures and support a positive team environment
  • Occasionally assist with large-scale campus or external events (e.g., commencements, concerts, orientations

Qualifications

Minimum Qualifications

  • Prior experience in event setup, facilities work, or related role
  • Familiarity with safe lifting techniques and event equipment
  • Must be a matriculated SJSU student and continuously enrolled at least half-time* during the academic term.
    • *Half-time is defined as follows: Enrollment Status Half-time Units Undergraduate and Post baccalaureate Students 6.0-8.0 hours/semester

Knowledge, Skills, and Abilities (KSAs)

  • Current SJSU students enrolled for the current or upcoming semester
  • Available to work 12–15 hours per week, including nights, weekends, and academic breaks
  • Ability to lift 50 lbs, push carts, and work on your feet for extended periods
  • Dependable, detail-oriented, and a team player
  • Willingness to learn and take direction from student professional supervisors

 

Work Requirements

Physical Demands and Work Environment

  • The position works in a wide variety of environments including both a typical office as well as indoor facility in a program-oriented environment. 
    • The physical demands of this position are described below:
      • Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).
      • Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
      • Lifting and Carrying, often 10-25lbs, frequently 26-50lbs, occasionally 50-75 lbs.
      • Hearing and speaking to exchange information in person or on the telephone.
      • Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.
  • In general, the position works a schedule based on business needs 9 a.m. - 5 p.m., Monday - Friday, occasionally works evenings, weekends, and holidays as required.
    • When school is in session - may work up to, but not in excess of 20 hours per week (among all concurrent positions).
    • When classes are not in session (i.e. summer break) may work up to, but not in excess of 40 hours per week.
  • This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.

Employment Information & Policies

Benefits
This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, pregnancy, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.

Background Check and Fingerprinting
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work performed. In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background.

California State University (CSU) Learning and Development

Within the first month, all employees are required to complete the following compliance online training session through CSU Learn, the University’s employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from CSULearning@sjsu.edu

  1. CSU – Injury and Illness Prevention Program
  2. CSU – Preventing Discrimination and Harassment for Non-Supervisors
  3. CSU – Sexual Misconduct Prevention Program (Title IX) – required within the first 6 months of hire
  4. Data Security and FERPA

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Please submit your application through PinPoint. Applications submitted through Handshake may not be reviewed by the hiring manager.