Operations Clerk in Finance & Operations

Operations Clerk in Finance & Operations

The Operations Clerk is a full-time, in-person position responsible for providing administrative and clerical support to ensure the efficient daily operation of Hudson Milestones’ Finance & Operations Department. This role supports compliance, documentation, reporting, scheduling, and coordination efforts within the departments of the agency. The Operations Clerk plays a key role in maintaining accurate records, supporting operational workflows, and assisting management and program staff in meeting agency, State, and Federal requirements. This is a specific job title and not tied to a specific building, location, or program. Hudson Milestones reserves the right to change work location as operational needs require.
Responsibilities:
 Accurately prepares, maintains, and files departmental records, reports, logs, and documentation.
 Assists with data entry, tracking, and maintenance of program, personnel, and compliance records.
 Supports scheduling, calendar coordination, and meeting preparation.
 Assists with Talent Acquisition Recruitment, & Client fund Specialist where needed.
 Maintains organized electronic and physical filing systems in accordance with agency and regulatory standards.
 Supports compliance with agency policies, procedures, and Division of Developmental Disabilities requirements.
 Assists Finance & Operations with audits, follow-ups, and document requests.
 Coordinates communication between departments to ensure timely completion of operational tasks.
 Maintains confidentiality and HIPAA compliance in all communications and documentation.
 Responds to emails, phone calls, and internal requests in a timely and professional manner.
 Assists with onboarding paperwork, training, and documentation tracking/follow-up.
 Performs general clerical duties including copying, scanning, filing, and data verification.
 Performs all other duties as assigned by the Director Finance & Operations, Deputy Director of Operations/HR Manager, or Chief Executive Officer.
Qualifications:
 High School Diploma or GED required.
 Minimum of one (1) year of administrative, clerical, or office support experience.
 Experience in human services, healthcare, or social services environment preferred.
 Strong written and verbal communication skills in English.
 Strong organizational and time management skills with attention to detail.
 Proficiency in Microsoft Word, Excel, and basic data entry systems.
 Ability to manage confidential and sensitive information professionally.
 Professional disposition and ability to work collaboratively with multiple departments.
 Must be at least twenty-one (21) years of age.
 Valid New Jersey Auto Driver’s License.
Skills:
 Must have the ability to communicate with the individual with whom they are working.
 Must be capable of providing any direct assistance with the individuals with whom they are working.
 Must be willing to work flexible hours.

Application Instructions:
To apply, please submit your resume along with fully completing all fields of our job application form via www.hudsonmilestones.org Be sure to complete all sections of the application. Applications will be reviewed on a rolling basis until the position is filled.
Note:
 We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state, or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status, or uniformed service member status.
 The salary range and benefits listed above follow New Jersey’s Pay Transparency Act. Actual compensation may vary based on experience, education, and qualifications.