Administrative Specialist
Administrative Specialist
Small, family owned manufacturing business is looking for an energetic and versatile individual to serve as an Administrative Specialist, concentrating on purchasing, shipping and sales logistics. Candidates must be customer service and task oriented, energetic, friendly, willing to learn new skills, and flexible in ability to transition between tasks/ job responsibilities as needed throughout the workday. The ideal candidate will have a keen eye for detail and should know how to evaluate market conditions and different suppliers and freight carriers. Responsibilities will include but not be limited to:
- Develop profitable purchasing strategies
- Assess supplier profiles and analyze offers
- Prepare and implement effective negotiation tactics
- Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
- Review supplies to ensure quality
- Monitor stock levels
- Manage raw materials
- Keep updated records
- Schedule daily shipments to customers based on price, weight, volume, destination
- Process order paperwork and prepare product for shipment
- Coordinate domestic and international shipment of both outgoing finished product and incoming raw materials
- Assist customers by phone and email
- Maintain email communication with customers and vendors
Skills
- Working knowledge of MS Office and purchasing/ inventory software
- Excellent communication and interpersonal skills
- A strong analytical mindset
- Outstanding organizational skills and attention to detail
Candidates should be able to communicate effectively by email and phone. Ideal candidate will be a fast learner, self-directed, capable of working with minimal supervision, and someone who enjoys a work day that involves multiple tasks/ roles throughout the day.
Pay rate will be based upon education and/or experience and adjusted according to productivity. Experience in all areas above is not necessary if individual is willing to learn.
Quarterly bonuses dependent upon employee performance and company profitability.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance