HR Coordinator

Job Summary: 

We are looking for a detail-oriented and proactive HR Coordinator to join our team. The HR Coordinator will play a key role in supporting various HR functions, with a focus on onboarding new hires, HR data management, compliance, and providing exceptional service to employees. The ideal candidate will have strong organizational skills, excellent communication abilities, be adept at managing various HR tasks, and a passion for ensuring a smooth and positive employee experience. 

Responsibilities: 

• Coordinate the onboarding process for new hires, including facilitating the completion of required paperwork, assisting with account set-up, and conducting orientations. 
• Maintain HR records and ensure compliance with applicable laws and regulations in the applicant tracking systems Greenhouse and ADP, ensuring confidentiality and accessibility. 
• Conduct compliance checks of onboarding documents to ensure accuracy and completeness, following up with employees, managers, or HR Manager as necessary. 
• Conduct background checks and drug screenings for new hires in accordance with company policies and regulatory requirements. 
• Assign required trainings to new hires and track completion status, ensuring compliance with company training standards. 
• Serve as a point of contact for HR-related inquiries from employees, providing timely and accurate information or escalating issues as needed. 
• Collaborate with HR team members to support various projects and initiatives as needed. 
• Process unemployment claims filed, disability claims, and garnishments in a timely manner. 
• Perform additional duties as assigned. 

Education and Experience: 

• Bachelor's degree in Human Resources, Business Administration, or related field preferred. 
• 3+ years of experience in HR coordination / HR administration. 
• Familiarity with HR best practices, employment laws, and regulations. 

Required Skills/Abilities:  

• Exceptional problem-solving and detail-oriented skills and proactive with ability to work independently. 
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization. 
• Excellent organizational and time management skills; able to prioritize tasks and meet deadlines. 
• Proficiency in MS Office and experience with HRIS and ATS systems. Proficient with ATS systems ADP and Greenhouse preferred. 
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity. 

Physical Requirements:  

• Prolonged periods of sitting at an office desk on the computer. 
• Lifting: Able to lift up to 10lbs.