Chief of Staff - Football Operations

Chief of Staff - Football Operations

Oregon State University

Department: Intercolleg Athletics (YIA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: Salary is commensurate with skills, education, and experience

Job Summary:

The Athletics Department is seeking a Chief of Staff – Football Operations. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.). Oregon State Athletics is committed to creating and maintaining an environment that is diverse, equitable, inclusive, and one which fosters a sense of belonging. Our goal is to encourage thoughtful and objective learning at all times. We will be intentional to recruit and retain individuals of all backgrounds and identities who will positively contribute to the success of our athletics department.

The Chief of Staff – Football Operations serves as liaison for the Head Football Coach. This position provides administrative support to the Head Football Coach and manages the administrative support for the entire Football Program. The position is responsible for special projects and maintaining the event and travel schedule of the Head Football Coach. The position will perform a wide variety of administrative and analytical assignments, which involve independent judgment, knowledge of the University, State, and NCAA procedures, as well as coordination with other areas in the athletic department, university population, and the general public. The Chief of Staff – Football Operations will also serve as a member of the Senior Management Staff.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

35% ADMINISTRATIVE SUPPORT

Provides administrative support to the Head Football Coach. Maintains daily schedules and logs of events, meetings and action requiring Head Coach’s attention. Schedules daily activities mentioned, including transportation, meals [if required], and advising the Coach of such activities to ensure attendance. Screens telephone calls requesting the Head Coach. Responds to and prepare all correspondence requiring a communicated message, either directly from the Head Coach or based on his suggested response. Performs dictation transcription of letters and memos from Head Coach. Apprises the Coach of any Football Office activities that require action, both internally involving the staff, and outside contacts with other OSU departments, other universities or the general public. Assists the Head Coach in any activity that will aid in maintaining the performance, efficiency, integrity and mission of the OSU Football Office. Acts a Human Resources liaison when appropriate during all staff hires in Football. Acts as lead contact on all away home football contests and is responsible for all transportation team needs to include contracting with outside vendors (planes, buses, and hotels). Represents the Football Office as part of the Senior Management Staff.

20% PROGRAM / PROJECT MANAGEMENT

Assists with activities contributing to the support of the Football Office, financial or otherwise, including football camps, coaches’ clinics, etc. Coordinates all activities, including: large mailings, participant responses, vendor business contacts, accounting and financial accountability, and personal participation during the events when possible. Prepares travel reimbursement forms.

15% FOOTBALL ADMINISTRATION MANAGEMENT

Manages the administration of the Football Program’s administrative office. Assists the general needs of the Assistant Coaches, including: scheduling, training, directing, responding to queries, overseeing accuracy and timeliness of completed work, resolving problems, and conflicts of priorities. Coordinates the influx of requests, in-house typing, correspondence and general needs of Assistant Coaches and assigned Graduate Assistants. Ensures a current database of athletes containing names, addresses, addresses of parents, telephone numbers, class schedules, curriculum and daily activities involving the Football Office. Responds to athletes’ inquiries and directs questions, procedures and assistance to applicable person or department. Communicates with the general public, beaver supporters, news media, PAC -12 universities, and other departments within OSU via telephone, correspondence or in-person. Maintains current database of football schedules, practices, game play book, meetings and requirements while complying with all NCAA rules, regulations, guidelines and requests of our Football Office. Coordinates all Football Office needs to ensure completion of scheduled deadlines. Serves as a member of the Athletic department’s Senior Management Staff, which includes making strategic decisions that affect the entire department.

15% SUPERVISION / LEADERSHIP

Provide leadership, supervision and direction for assigned staff year round. Plans, assigns and reviews work. Establishes goals for each position and assesses performance through completion of evaluations. Hires, trains, promotes employees. Schedules work and adjusts work priorities to meet the needs of Football Operations. Disciplines or effectively recommends discipline up to and including dismissal. Addresses grievances and developes a framework for corrective actions as necessary.

15% STRATEGIC PLANNING

Develops and maintains the unit’s strategic plan. Independently manages, evaluates, and adjusts strategic plan in accordance with internal and external changing landscapes.

What You Will Need

• Bachelor’s degree

• Five (5) years of experience working with an NCAA Division I Football Program in a support capacity (non-coaching).

• Experience supervising employees.

• Excellent communication skills and demonstrated ability to communicate in a manner that shows respect and inclusivity for student athletes, student workers, staff, coaches and colleagues

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Ability to take initiative and be a self-starter.

• Demonstrated ability to handle conflict.

Working Conditions / Work Schedule

Must work evenings, weekends, and holidays.

Travel

Special Instructions to Applicants

To ensure full consideration, applications must be received by December 20, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach:

1) Resume/Vita

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Hannah Rispler at hannah.rispler@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

You will also be required to answer two supplemental questions in the application process regarding your IAWP status. An Individual Associate with a Prospect (IAWP ) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA ), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6794814

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