Faculty Senate Assistant

Faculty Senate Assistant
SUNY Cortland
Salary Range: $26,800 - $27,700

The Faculty Senate (FS) Assistant provides high-level, confidential administrative and project management support for the effective operation of the Faculty Senate (FS) and governance body. The Faculty Senate Assistant facilitates communication, manages official records, and assists with the logistics of meetings, committees, and elections, allowing the faculty leadership to focus on academic policy and advocacy. This part-time, 10-month professional position offers a flexible four-day work week Monday through Thursday. There is a requirement to attend Faculty Senate and steering committee meetings on Tuesdays during the academic year.

Major Responsibilities/Duties:

Operational and Administrative Support:

• Coordinate all logistics for all faculty senate related meetings, including venue booking, A/V setup, and material distribution.
• Create, maintain, manage, and communicate a calendar of meetings for the academic calendar year.
• Provide comprehensive administrative support to the Faculty Senate chair, other elected officers and Faculty Senate related committees.
• Serve as a point of contact for Faculty Senate inquiries, providing timely responses or escalating to the appropriate recipients.

 Communications and Documentation:

• Prepare and distribute meeting agendas, minutes, and supporting documents in a timely and accurate manner.
• Use rosters to create and keep attendance records at all meetings.
• Manage and disseminate announcements and relevant information from Faculty Senate to college community.
• Maintain the official record of all Faculty Senate actions and committee reports for institutional record keeping.
• Ensure catalog changes are submitted to the Chief of Staff (COS) and review changes when complete.
• Maintain Faculty Senate website, upload minutes, rosters, pictures, etc., as needed.

Elections:

• Oversee Faculty Senate election and referendum processes.
• Manage nominations, eligibility verification, and ballot creation.
• Coordinate voting and communicate results to the campus community.
• Maintain and update Faculty Senate and committee rosters.

Required Qualifications: Associate’s degree; Experience with word processing, spreadsheet, and website content management software; Experience working in an office setting; and, Customer service skills.

Preferred Qualifications: Experience working in higher education; Effective communication skills (verbal and written); and, Proficiency in Microsoft Word and Excel.

Knowledge, Skills, and Abilities (KSA’s): 

• Demonstrated attention to detail and accuracy
• Demonstrated listening, writing, editing, and proofreading skills
• Demonstrated interpersonal skills in establishing and maintaining positive and effective working relationships with colleagues

About the University
A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine’s “Best Colleges for Your Money List,” fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.

Apply Today!

To learn more and to submit your application, visit: https://jobs.cortland.edu/postings/10624

Review of application materials will begin on December 3, 2025 and materials will continue to be accepted until the position is filled.

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.