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Economic Security Administrative Assistant

Moffat County
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FLSA Status:               Non-Exempt 

Benefit Status:          Eligible for benefits.

POSITION SUMMARY

Performs a variety of moderately difficult clerical functions in support of office/department staff, including: composing correspondence; processing purchase orders; answering the telephone, assisting customers or directing requests to appropriate staff; entering information into computer system; processing accounting; and performing related functions in support of department operations.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

  • High school diploma or GED; and,
  • Two to three years of related experience; or,
  • Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

  • Notary Public (depending on assignment)

ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)

  • Answers telephone, takes messages, screens phone calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person; explains service policies, procedures and rules to callers with questions regarding same.
  • Interviews, screens, and greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions.
  • Generates purchase orders, to include: preparing requisitions; verifying receipts to purchase orders; verifying signatures; and copying, sorting and/or filing information.
  • Assists in coordinating events and programs, including: organizing and maintaining materials and supplies; obtaining contracts and agreements with vendors, contest judges, etc.; recruiting volunteers; confirming speakers; distributing informational materials, invitations, confirmations, etc., to various agencies and organizations; and compiling contest results for payment of premiums and publication of results.
  • Develops advertising layouts and types related information; prepares legal notifications for publication.
  • Processes basic accounting functions, including: maintaining accounting ledger; reconciling and balancing accounts; making deposits; coding, recording and submitting bills; and submitting reports.
  • Maintains and updates database information, manuals and various filing systems; sets up and maintains records retention schedules
  • Copies, reviews and records documents; updates legal descriptions, addresses, parcel sizes, valuations and other records.
  • Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly and yearly reports; maintains routine financial records.
  • Interprets legal descriptions and locates information on maps; maintains and labels maps.
  • Organizes meeting sites; prepares materials; takes photographs of subject application sites; sends notifications; attends meetings; prepares agenda; takes notes and prepares minutes.
  • Revises applications and forms.
  • Maintains and updates leasing information.
  • Processes permits; receives and receipts money.
  • May deal with sensitive and confidential personnel matters at the direction of senior level staff and/or the department director.
  • Maintains and replenishes office supply inventory.
  • Prepares reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports.
  • Transcribes audio tapes; types and edits documents; compiles documents and photographs.
  • Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes routine and non-routine matters independently.
  • Reports administrative and/or operational problems to supervisor.
  • Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email; and checks and maintains voice mail.

IMPORTANT JOB FUNCTIONS:

  • Makes travel arrangements.
  • Photocopies reports, forms, memos, and other various documents.
  • Labels and maintains maps.
  • Disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or FAX.
  • May serve as backup for other positions within the department.
  • Performs other related duties as assigned.

 

Moffat County is an Equal Opportunity Employer:
Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity 

 

Questions?  Contact Human Resources at (970) 824-9195.