Administrative Assistant to Partner of Law Firm

Seeking a Full-Time Administrative Assistant to provide direct support to a founding Partner pertaining to both professional and personal matters. 

The ideal candidate will be a highly intelligent, motivated and detail-oriented self-starter. S/he will possess strong interpersonal and communication skills and exercise excellent judgment and discretion across all settings and situations that reflect upon the Partner and/or Firm. S/he will also have a sense of humor and positive attitude in approaching novel, challenging and/or occasionally unconventional ideas and situations. 

Responsibilities: 

• Maintain Partner’s work/personal appointment calendars and prioritize sensitive matters 

• Research, book, and coordinate travel arrangements 

• Coordinate, plan and prepare Partner for key meetings and engagements and organize catering when necessary 

• Take and maintain meticulous notes in a variety of contexts, synthesize information, and support Partner to follow through on action items 

• Draft and edit written documents, such as email correspondence, presentations, promotional materials, etc. 

• Enter and maintain accurate data on various projects in Partner’s professional and personal portfolio 

• Communicate and consult with staff or external contacts on Partner’s behalf 

• Assist with client intake

• The above-mentioned responsibilities are not inclusive of all the pertinent duties involved as an Administrative Assistant. 

Qualifications: 

• Bachelor’s degree, with concentration on business, legal or health-related fields, a plus 

• 3-5 years of work experience involving administrative responsibilities 

• Proficiency with all MS Office suite applications and using various social media platforms 

Competencies: 

• Excellent written and verbal communication skills 

• Strong project management and coordination skills, with the ability to see a project through from beginning to completion 

• Enthusiasm for multitasking, with the ability to manage multiple priorities in a deadline driven environment 

• Demonstrable strategic thinking skills, with a zest for solving problems and implementing solutions 

• Proven ability to work independently and collaboratively with a team 

• Aptitude for communicating messages via social media platforms 

• Reliable transportation a must 

• A positive outlook and sense of humor!

Benefits

• Free employee medical coverage, with paid deductible 

• Vision and dental coverage at a minimal surcharge 

• Life insurance and supplemental disability coverage 

• Voluntary AFLAC coverage 

• 401(k) plan 

• Accrued Paid Sick Leave 

• PTO days, along with Major Federal Holidays 
 

Hours: Monday - Friday, 10 am to 6 pm