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Budget Analyst - College of Medicine, Department of Medicine

 

Hiring Department: Department of Medicine

Location:  Chicago, IL USA

Requisition ID: 1026614

Posting Close Date: 9/13/2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position.  Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits

UIC is seeking a Budget Analyst to join our College of Medicine, Department of Medicine Administration team. This role will work under minimal administrative direction, the Budget Analyst will manage the financial accounting activities within the Department of Medicine. Duties may include, but are not limited to, administration of research budgets and related fiscal planning; data planning; maintenance and analysis; assisting in grants proposals and financial reports.

Duties & Responsibilities:

  • Prepare and process all paperwork related to the finance operations. Assist with the development of new self-supporting and foundation/gift funds accounts. Establish new Banner account strings as necessary. Assist with the year-end close-out procedures and ensure compliance. Responsible for reviewing and processing all journal vouchers for the Department of Medicine and its 12 divisions/units. Prepares cash receipt and transmittal forms for cash and check deposits for off-site clinics, contractual agreements, and gift donations. Processing of Labor-Redistributions as required.
  • Reconcile monthly financial reports related to the Medical Service Plan (MSP), Indirect Cost Recovery (ICR), Gift/Foundation, and Contractual agreements (Self-supporting) for the Department of Medicine; take action to correct any transaction discrepancies in coordination with the Director of Fiscal Affairs and division administrators.
  • Initiates develops, and executes pre-award documentation for submission; Reviews documentation for critical errors and corrects according to internal and external submission guidelines. Assist in developing budgets and budget justifications for grant proposals by forecasting funds to support research expenditures.
  • Functions as a liaison between administration and our divisions/units to support Accounting, Purchasing, Account Payables, Banner, P-card, T-card, and ChromeRiver. Serves as a P-Card and T-Card compliance officer. Responsible for purchases for the Department of Medicine -Administrative Operations, including coordinating and managing all purchase orders and payments. Examines and arranges stop payments.
  • Perform other related duties and participate in special projects as assigned.

 

 

Minimum Qualifications Required:
 

  1. High school diploma or equivalent.
  2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. course work in accounting, business administration, finance, statistics, or a closely related field, as measured by the following conversion table or its proportional equivalent:

  • 30 semester hours equals one (1) year (12 months)
  • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  • 90 semester hours equals two (2) years (24 months)
  • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

 

To Apply: For fullest consideration click on the Apply Now button at https://uic.csod.com/ux/ats/careersite/1/home/requisition/11412?c=uic , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation