Administrative Rules (ARM) Specialist Part-Time
We are seeking a highly organized and detail-oriented Administrative Rules Specialist to join our team.
The Administrative Rules Specialist oversees the administrative rule writing and submission processes for the Department of Justice.
The position is responsible for ensuring that rule writing and submission complies with the Montana Administrative Procedures Act (MAPA).
The position manages multiple rule writing projects department-wide and ensures timelines are met.
Duties include:
- Reviews draft administrative rules prepared by program staff and edits content to ensure proper format, grammar, and language/phrasing.
- Advises program and senior management regarding administrative rules requirements.
- Communicates with the Office of the Secretary of State to ensure that the submission of notices, adopted rules, and replacement pages follows accepted official formatting rules.
- Maintains systems to track and monitor rule preparation, docket filing and publication dates, mailing requirements, sponsor notifications, and file closing dates.
- Establishes and maintains a comprehensive administrative rule filing system for the department.
- Maintains accurate and comprehensive administrative rule records, interested party databases, and coordinates mailings to interested persons as required by Montana law.
- Collects and maintains information related to legislative bills that may be related to rule actions.
- This is a modified position, legislatively funded through the legislature every two years
- Salary: $ 25.00 Hourly
- Position is part-time, 20 hours a week
- Eligible for health insurance benefits.
- This position may be eligible for a $1.50 statutory increase on 7/1/2024.
Minimum Qualifications
- Bachelor's degree in business or public administration, communications, public relations, journalism, creative writing, or related degree.
- OR an associate degree in paralegal studies from an accredited institution plus two years of administrative or paralegal experience in legal settings including experience with pleadings, legal terminology, and filing processes with various court systems.
- Equivalent combinations of directly related education and experience may be considered on a case-by-case basis.
Preferred:
- One year of experience working with the Administrative Rules of Montana, the Montana Administrative Procedure Act (MAPA), and Montana Secretary of State procedures for formatting and filing administrative rules.
Successful applicant(s) will be subject to:
- Criminal History Fingerprint Check
- Driving History
HOW TO APPLY:
- To be considered for this position, you must attach a résumé at the time of application.
- Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.
- RESUME: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.
Fabulous State of Montana benefits:
- Medical, dental and vision coverage
- Public Employee's Retirement System (PERS) plan choices - Defined Benefit or Defined Contribution
- Additional 457b Deferred Compensation plan
- Generous paid vacation, sick and holidays
- Pre-tax Flexibility Spending Accounts
- Employee Assistance Program
- Not Telework Eligible
- State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
Closing Date (based on your computer's time zone): Apr 14, 2024, 11:59:00 PM